Expert Bookkeeper and/or Payroll Specialist (QuickBooks)

About the Company

We are a growing U.S.-based accounting and CFO firm serving small business owners. Our focus is accuracy, clarity, and trust. We are tightening our operations and are looking for experts, not generalists.

Role Overview

We are hiring either:
*One highly experienced professional who is excellent at both bookkeeping and payroll, or
*Two separate specialists:
*One expert Bookkeeper
*One expert Payroll Specialist


We are intentionally moving away from a “one person does everything” model. We want people who are very good at what they do, so our clients receive consistent, high-quality service.

This role will replace an existing position.



WHAT YOU’LL DO
(Responsibilities will depend on your specialization)

If you specialize in Payroll:
Process U.S. payroll accurately and on time
Handle payroll tax filings (monthly, quarterly, and year-end)
Prepare and file W-2s, W-3s, and related forms
Ensure compliance with federal and state payroll requirements
Communicate clearly about deadlines and issues

If you specialize in Bookkeeping:
Perform monthly bookkeeping in QuickBooks Online
Bank and credit card reconciliations
Maintain clean general ledgers
Prepare basic financial reports
Flag issues proactively

Tools Used:
QuickBooks Online (QBO)
QuickBooks Desktop (QBD) for payroll
Secure remote desktop environment
Internal workflow and documentation systems

PERFORMANCE EXPECTATIONS (IMPORTANT)
Accuracy is required, but work must also be completed in a timely manner.
We operate with defined time budgets for tasks based on internal benchmarks. These benchmarks are set conservatively, and candidates should be able to meet or exceed them consistently.

If a candidate cannot keep pace with these expectations, this role will not be a fit.



REQUIREMENTS (READ CAREFULLY)
We are not looking for trainees or “I can do a little of everything” candidates.
You must meet one of the following profiles:

Option A: Dual-Skill Expert
*3+ years of hands-on U.S. payroll experience
*3+ years of hands-on bookkeeping experience
*Strong proficiency in both QBD and QBO

Option B: Specialist
*Deep expertise in either payroll or bookkeeping
*Willing to work as part of a split-role setup
*Comfortable staying within your lane and doing it extremely well


General Requirements
*Proven experience with U.S.-based clients
*High attention to detail and accountability
*Able to work independently with minimal supervision
*Reliable internet and comfort working in a remote desktop environment
*Payroll candidates must have hands-on experience processing and filing payroll for Pennsylvania (PA). This is a non-negotiable requirement.


COMPENSATION STRUCTURE
Compensation is based on experience and responsibility level.
Candidates handling both bookkeeping and payroll may have higher weekly hours, while those focused on one function may have fewer hours, with pay remaining competitive and consistent across roles.

WHY JOIN US?
100% remote
Flexible hours
Long-term opportunity with a growing firm
Clear expectations and defined workflows
Work with a professional team that values quality and efficiency

HOW TO APPLY
Please include:
1. Your resume
2. A short note clearly stating which role you are applying for:
* Payroll Specialist
* Bookkeeping Specialist
* OR Dual-Skill (Payroll + Bookkeeping)

Brief details of:
* Your payroll experience (if applicable)
* Your bookkeeping experience (if applicable)
* Tools you’ve used (QBD, QBO)

Applications that do not clearly state specialization may not be reviewed.