Executive Assistant

About Us:
Door & Gate Domination is a results-driven digital marketing agency helping businesses grow through strategic and measurable marketing. Our team specializes in data-backed SEO, high-converting PPC campaigns, Google Business Profile optimization, and performance-focused social advertising. We’re looking for a highly organized and proactive Executive Assistant to support our Operations Manager in maintaining seamless workflows, managing communications, and optimizing team efficiency.

Role Overview:
As the Executive Assistant to the Operations Manager, you will play a critical role in supporting day-to-day operations, team coordination, and internal communication. You’ll work closely with the Operations Manager to ensure the agency runs smoothly by helping manage calendars, processes, internal reporting, and project tracking—ultimately keeping the agency organized, efficient, and on track for success.

Key Responsibilities:
Administrative Support
Manage calendars, schedule meetings, and coordinate internal check-ins for the Operations Manager
Prepare meeting agendas, capture notes, and track action items for follow-up
Assist with drafting emails, internal memos, and documentation


Team & Project Coordination
Support task delegation, project tracking, and deadline management across departments (SEO, Paid Ads, Project Management, Development)
Help maintain internal SOPs and agency workflows
Assist with onboarding and offboarding processes for tea ---------- mbers


Reporting & Documentation
Compile team performance summaries, task completion reports, and KPI dashboards
Organize and maintain agency documents, contracts, and operational trackers
Ensure accuracy and consistency in documentation across platforms


Operational Support
Monitor project management tools (e.g., ClickUp) and support resource allocation
Flag bottlenecks or risks in timelines, helping the Ops Manager troubleshoot as needed
Ensure process adherence and assist in optimizing team efficiency


Communication & Follow-Up
Act as a liaison between the Operations Manager and team leads
Help ensure timely updates and accountability for internal requests
Follow up on open action items and pending deliverables


Qualifications:
2+ years of experience as an executive assistant, operations coordinator, or similar role (preferably in a digital agency)
Excellent written and verbal communication skills
Strong organizational, time management, and multitasking abilities
Proficiency in Google Workspace, Hubstaff, ClickUp (or other project management tools)
High level of discretion and professionalism when handling sensitive information
Self-starter who thrives in a fast-paced, remote environment

Nice to Have:
Agency experience preferred
Familiarity with digital marketing terms and processes
Experience coordinating remote teams across multiple time zones
Basic understanding of KPIs and team performance metrics
Comfort working with tools like Loom, Zoom


Work Schedule:
Part-time position (remote).
Monday to Friday, 8 am to 12 pm CST

Why Join Us?
Be part of a fast-growing digital marketing agency with a strong team culture
Opportunities for growth, learning, and leadership development
Competitive salary with potential performance-based bonuses
A collaborative, remote-first environment where your contributions are valued