Executive Virtual Assistant - Project Coordinator

Executive Virtual Assistant & Project Coordinator (Hybrid Role)
Take Ownership. Drive Projects. Grow With Us.
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We’re a California-based, fast-growing real estate and construction startup, and we’re looking for a proactive, sharp, and detail-oriented Executive Virtual Assistant & Project Coordinator to support our CEO and help keep operations running smoothly.

This is a hybrid role — a blend of executive support and project coordination — ideal for someone who thrives in a dynamic environment, takes initiative, and is passionate about growing with a startup.

If you’re the type of person who says “I’ve got this” without being asked, we want to meet you.

About the Role
You’ll be the right hand to the CEO — managing tasks, keeping communication streamlined, and coordinating multiple ongoing projects across departments. You’ll play a key role in keeping the business organized, efficient, and moving forward.

This isn’t just a supporting role. You’ll have real ownership, visibility, and growth potential as you help take the company to the next level.

Key Responsibilities
Serve as executive assistant to the CEO — manage scheduling, inboxes, reminders, and follow-ups

Coordinate and track progress of multiple projects using tools like ClickUp and Follow Up Boss

Organize and maintain files, documents, contracts, and operational systems

Assist with CRM management, lead tracking, and pipeline organization

Support invoicing, bookkeeping, and contract reviews

Make and receive phone calls, handle customer/client communications

Propose and implement process improvements

Help manage day-to-day priorities and ensure nothing slips through the cracks

We’re Looking For Someone Who:
Has excellent written and verbal communication skills (English fluency required)

Is extremely organized, proactive, and solutions-driven

Has experience supporting executives or teams remotely

Understands project coordination and task management tools (ClickUp, Asana, Trello, etc.)

Is tech-savvy and comfortable working across digital platforms (CRM, GSuite, MLS, etc.)

Has experience or familiarity with real estate and/or construction (a plus, not required)

Is comfortable working Pacific Standard Time (PST) hours


What We Offer:
A fast-paced, high-growth startup environment

Direct mentorship and access to company leadership

Flexible work setup (primarily remote)

A clear opportunity for long-term growth as the company scales

To Apply:
We’re serious about finding the right fit — someone who wants to grow with us, not just work for us.

Please apply with the subject line: “Executive” and include:

A voice or video introduction (required)

Your resume

Any relevant materials or samples (optional)

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