Executive Assistant (EA) – ERP Data Coordinator

Role Purpose
This Executive Assistant (EA) role is dedicated to managing accurate and efficient data entry in the ERP system while leveraging the platform to understand and communicate the current state of the organization. The EA will ensure data integrity, support business processes, and provide actionable insights to leadership using real-time ERP data.

Key Responsibilities
ERP Data Entry & Management
Input, organize, and validate data within the ERP system, covering areas such as financial transactions, inventory, sales orders, customer/vendor details, and employee records.
Regularly verify and update data to ensure accuracy, completeness, and relevance, following established data quality standards.
Use automation tools and workflows where possible to streamline routine data entry and minimize errors.
Maintain master data and support data cleansing activities to uphold a single source of truth for the organization.

Data Quality & Integrity
Monitor data for anomalies, duplicates, and inconsistencies, and resolve issues proactively.
Collaborate with IT or ERP vendors to implement automated validation and error-handling processes.
Participate in regular data audits and support compliance with data governance policies.

Organizational Insight & Reporting
Generate and interpret reports, dashboards, and analytics from the ERP system to provide executives with a clear view of business performance and operational status.
Organize data by business context (e.g., sales, finance, operations) to enable targeted analysis and decision-making.
Prepare executive summaries and presentations highlighting key trends, risks, and opportunities revealed by ERP data.

Process Optimization & Support
Identify opportunities to automate or improve data entry and reporting processes, collaborating with stakeholders to implement best practices.
Train and support end-users on ERP data entry procedures and data management best practices.
Act as a liaison between executive leadership, IT, and departmental users to ensure ERP data supports business objectives.

Required Skills & Qualifications
Experience with ERP systems (e.g., SAP, Oracle, Microsoft Dynamics) in a data entry or administrative capacity.
Strong attention to detail and commitment to data accuracy.

Analytical skills to interpret ERP data and generate actionable insights.
Effective communication skills for reporting and cross-departmental collaboration.
Familiarity with data management, validation, and reporting best practices.
Ability to learn and adapt to new ERP technologies and automation tools.

Reporting Structure
Reports to: Executive leadership (e.g., CEO & COO) or Head of Operations/IT
Works closely with: IT/ERP support, department managers, and business analysts
Summary

This EA role is integral to maintaining high-quality ERP data and ensuring leadership has real-time visibility into the organization’s performance. The EA combines meticulous data entry with the ability to synthesize and communicate insights, supporting informed decision-making and continuous process improvements