Billing, Bookkeeping & Payroll Admin

We’re seeking a reliable, detail-oriented part-time Admin to assist with billing, bookkeeping, payroll, and vendor/insurance payments—all from your home workspace. This position requires ~10 hours/week with potential to grow, and must include at least 2 hours daily, Monday–Friday.

Key Responsibilities
Accounts Receivable & Billing

Apply customer payments to invoices, manage billing disputes, issue credits, and follow up on overdue balances.

Generate and send invoices using usage data (past 30 days and next 30 days projections).

Accounts Payable & Vendor Management

Process vendor bills, schedule payments, and manage insurance certificate renewals.

Use a company-issued virtual credit card for approved business transactions (with documentation).

Bookkeeping & Reconciliation

Maintain general ledger entries, reconcile bank accounts, credit cards, and payment gateways (e.g., ConnectBooster).

Update financial records accurately and promptly.

Payroll Processing

Run payroll for employees on schedule, including handling deductions and ensuring timely payments.

Resolve payroll errors or discrepancies as needed.

Contracts & Reporting

Adjust contracts mid-cycle: modify line items and quantities, calculate prorated charges, and generate updated invoices.

Produce monthly usage and financial reports.

Follow SOPs and record process updates in our documentation system.

Requirements
Bookkeeping & Accounting

Prior experience with QuickBooks (Online or Desktop), payroll processing, and bank/card reconciliation.

Familiarity with A/R, A/P, issuing credits, and dispute resolution.

Billing & Virtual Payments

Experience managing invoices, payment gateways, customer payment portals, vendor billing, and handling virtual cards with proper documentation.

Written Communication & Detail Orientation

Excellent written English for clear client/vendor correspondence and thorough documentation.

Strong attention to detail with a structured approach to process and record-keeping.

Hours & Compensation
Schedule: ~10 hours/week with minimum 2 hours/day, Monday–Friday, U.S. Eastern Time schedule.

Pay Rate: USD $10/hr,

Payment Method: Remote-friendly options on a bi?weekly or monthly schedule.