Virtual Assistant/Project Manager for Video Marketing and Ads Agency

Virtual Assistant/Project Manager for Video Marketing and Ads Agency

Type: Full-Time (Remote)

Location: Work from Home

Agency: JuiceBox Productions

Who We Are:
We are a fast-growing agency specializing in:

- High-performing ads that help businesses dominate social media.
- Crafting ads that convert, paired with scroll-stopping video content for enhanced results.
- Strategizing, executing, and scaling campaigns to deliver measurable outcomes for our clients.

We’re now looking for a Virtual Assistant/Project Manager to keep us organized, hit deadlines, and ensure both our team and clients stay on track.What You’ll Be DoingAs our Virtual Assistant/Project Manager, you’ll be responsible for:

Project Coordination

- Managing the pipeline of content and ad creation projects.
- Organizing footage for the editing team for efficient turn around.
- Assigning tasks to tea ---------- mbers and ensuring deadlines are met.
- Tracking progress and providing weekly updates to the team.

Client Communication

- Ensuring smooth communication between the team and clients to keep projects on track.
- Providing updates on project progress and meeting client expectations.
- Relaying client feedback to the team and ensuring it’s addressed efficiently.
- Supporting the business owner with day-to-day communication and updates as needed.
- Scheduling of monthly meetings between clients and business owner for monthly strategy meetings.

Content and Ad Support

- Organizing raw content submissions using Dropbox and Google Drive and ensuring timely delivery.
- Setting up ad campaigns on platforms like Meta, TikTok, and YouTube, following detailed SOPs.
- Verifying ad creatives meet platform specifications and campaign objectives.
- Optimizing content for Instagram Reels, TikTok, and YouTube Shorts for maximum performance.

Team Coordination

- Hosting weekly team check-ins to review priorities and progress.
- Assisting with onboarding new tea ---------- mbers and ensuring they understand SOPs and workflows.

Administrative Tasks

- Maintaining project management tools like Notion, Calendly, Slack, GoHighLevel and others.
- Assisting with reporting performance metrics for clients and internal projects.
- Coordinating communication with clients for updating their tracking sheets and making sure reports are up to date

Who You AreWe’re looking for someone who is:

- Organized and thrives on structure.
- Detail-oriented, ensuring all deliverables meet high standards.
- Proactive, anticipating needs and solving challenges before they arise.
- A strong communicator with excellent written and verbal English skills.
- Tech-savvy, familiar with tools like Notion, Calendly, Slack, GoHighLevel, Dropbox, Google Drive and social media platforms.
- A problem solver who thinks critically and works independently.

Requirements

- Proven experience as a Virtual Assistant, Project Manager, or similar role.
- Familiarity with short-form video content creation or social media ads on Meta is a plus.
- Availability during U.S. business hours (9 AM-5 PM PST) and on weekends.
- Advanced skills in Notion, Slack and GoHighLevel.
- Reliable internet connection and suitable work setup.
- Availability to work weekends as needed.

What’s In It For You

- Competitive monthly salary depending on experience.
- Opportunities to grow within a rapidly scaling agency.
- Flexible working hours with a supportive team environment.
- Paid training and access to resources to enhance your skills.
- Pay increase opportunities depending on performance reviews.

How to Apply
If you’re excited to join our team, send us the following:

- Your updated resume.
- A brief cover letter explaining why you’re the best fit for this role.
- Examples of past experience managing projects or working in a similar position.
- A 20-40 second video explaining why you’d be a great fit for our team.

Send your application to: ----------
Subject line: Virtual Assistant/Project Manager Application – [Your Name]

We can’t wait to hear from you!