Virtual/Executive Assistant Position - Born Creative

About Us:

Born Creative encompasses multiple ventures led by music producer and entrepreneur Charlie Crown, including a music production/record label business and a digital Notion templates company helping people do more of what matters. We're looking for our first tea ---------- mber to join our journey.

The Role:

We're seeking a detail-oriented, proactive Virtual Assistant (20 hours/week initially, with potential to grow to full-time) to serve as the right-hand partner in managing our creative businesses. The ideal candidate will thrive in a fast-paced environment, take ownership of their work, and help build efficient systems that allow our founder to focus on creative production.

Primary Responsibilities:

Business Operations & Administrative Support:

- Manage email inbox and maintain "inbox zero" twice daily
- Coordinate with freelancers and contractors across projects
- Organize digital files and documents with meticulous attention to detail
- Assist with travel arrangements according to specific preferences

Content & Marketing Coordination:

- Schedule content across YouTube, TikTok, and Instagram using Metricool
- Support email marketing campaigns with compelling copy (3-4 emails weekly)
- Help coordinate music releases and distribution
- Assist with outreach to promotion channels and playlist curators

Documentation & Systems:

- Create and maintain SOPs in Notion
- Help build efficient workflows that scale with our business
- Manage project tasks and deadlines in Todoist

Must-Have Skills & Qualities:

- Exceptional attention to detail (Please include your favorite color in your application so I know you read this posting)
- Strong written communication skills with perfect grammar and spelling
- Proactive problem-solving mindset with ability to work independently
- Tech-savvy with quick adaptability to new tools and platforms
- Excellent time management and organizational abilities
- Comfort with async communication while maintaining responsiveness

Required Tools Experience:

- Notion - For documentation, knowledge management, and project information
- Slack - For daily communication (must be responsive within 2 hours during work hours)
- Todoist - For task and project management
- Google Workspace - For email, documents, and collaboration

Additional Valued Experience:

- Experience with email marketing and newsletter creation
- Familiarity with social media scheduling tools (Metricool, Typefully)
- Understanding of music distribution platforms
-Video editing skills
- Experience with AI tools for productivity

Our Values:

- Protect Creative Time - Help prioritize and protect deep work blocks for music and product creation
- Efficiency in Operations - Create systems that eliminate busywork and maximize productivity
- Quality Communication - Every interaction represents our brand and should be clear, prompt, and professional
- Proactive Problem-Solving - Come with solutions, not just problems
- Attention to Detail - Zero tolerance for errors or typos; our quality standards are high
- Over-Communication - When in doubt, communicate more rather than less

What Success Looks Like

- Completing tasks independently with minimal guidance
- Consistently delivering error-free, high-quality work
- Proactively improving systems and suggesting optimizations
- Maintaining responsive, clear communication
- Effectively prioritizing tasks that generate the biggest impact

How to Apply:

Please send your resume along with brief answers to the following questions:

1) What attracts you to this position?
2) Describe your experience with the required tools (Notion, Slack, Todoist, Google Workspace)
3) Share an example of how you've improved a process or system in a previous role
4) What are your working hours (in CST timezone)?