Virtual Assistant – Project Manager

About the Role
We’re looking for a highly organized, proactive Virtual Assistant with professional project management experience to help bring structure, clarity, and ---------- ntum to key projects across the business. You’ll be responsible for partnering with internal stakeholders to scope projects, build realistic timelines, allocate resources, and ensure everything stays on track from kickoff through completion.
This role is perfect for someone who thrives in a dynamic environment, keeps a calm head under pressure, and knows how to turn ideas into action through strong planning and communication.

Key Responsibilities
Work with leadership and key stakeholders to define project scope, objectives, deliverables, and success metrics


Build detailed project plans and timelines, including milestones, task assignments, and dependencies


Monitor progress and ensure deadlines are met across multiple projects


Identify risks, bottlenecks, or roadblocks and proactively recommend solutions


Manage task assignments and track execution using tools like Asana


Ensure communication is clear, consistent, and action-oriented across departments


Provide regular updates, dashboards, and reports to stakeholders


Facilitate meetings, create agendas, document decisions, and follow up on action items


Support the integration of new initiatives into existing business workflows and operations



Who You Are
Experienced in project management


Able to build realistic plans, juggle multiple timelines, and adapt quickly to change


Comfortable managing deadlines and team accountability in a non-pushy, collaborative way


Skilled at breaking big ideas into actionable steps and ensuring things get done


Tech-savvy and fluent in project management platforms like Asana, ClickUp, Notion, or Trello


Strong communicator with excellent written and verbal English


Reliable, detail-oriented, and a calm presence in fast-paced environments



Must-Haves
2+ years of professional project management or operations experience (virtual or in-person)


Strong understanding of project lifecycles, scopes, and resource planning


Fluency in English and availability during CST business hours (9am–5pm)


Proven track record of driving projects to successful completion


Comfortable managing timelines, dependencies, and cross-functional teams remotely


Experience using Asana (or similar tools) to track progress and manage workload

(Must be available to work CST business hours, 9am–5pm)