Executive Assistant

About Us

We are a fast-growing insurance company dedicated to helping property owners navigate the complexities of storm damage claims. We are advocates for our clients—guiding them through inspections, documentation, and settlements to ensure they get the coverage they deserve. Our mission is to simplify the claims process while providing exceptional service and support.

We’re looking for a proactive Executive Assistant to support our leadership team in staying organized, focused, and effective in delivering high-impact results. If you thrive in a dynamic, mission-driven environment and love keeping things running smoothly, we want to hear from you.

Key Responsibilities:

- Manage calendars, schedule meetings, and coordinate appointments for executives
- Prepare reports, presentations, and internal documentation
- Handle email correspondence and act as a gatekeeper to prioritize requests
- Assist with client follow-ups, proposal tracking, and general communications
- Conduct light research and compile data relevant to insurance claims and property management
- Maintain organized digital files and company records
- Support project management tasks and help ensure deadlines are met
- Anticipate team needs and proactively resolve administrative roadblocks

Requirements:

- 3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
- Strong organizational and multitasking skills
- Excellent written and verbal communication
- Proficient in Google Workspace (Docs, Sheets, Calendar, Gmail)
- Comfortable with CRM tools and task management platforms (e.g., Monday.com, Asana, Trello)
- Ability to handle confidential information with discretion
- Experience in insurance, real estate, or property management is a plus
- Self-starter attitude and solution-oriented mindset

What We Offer:

- Competitive hourly rate in USD
- Flexible remote work setup
- Opportunity to grow with a mission-driven company
- Supportive team culture focused on accountability and service excellence

To Apply:

Include a link to your resume in your message.