Virtual assistant/Appointment Setter

We’re a purpose-led digital coaching and content brand that helps high-achieving professionals awaken their purpose and turn it into aligned, profitable businesses.
We’re looking for a mission-aligned, detail-oriented, and growth-driven Virtual Assistant to join our team part-time and support us in delivering exceptional experiences to our audience and clients.
This is more than just a support role — this is an opportunity to help bring a meaningful vision to life and grow with us long-term.

???? ABOUT THE ROLE
This is a part-time role to start, with the opportunity to grow based on performance.
Hours: 3 PM – 6 PM AEST (Sydney time)
Compensation: Hourly pay + performance-based commissions. Increases available based on results.

???? KEY RESPONSIBILITIES
Manage backend systems for email marketing (primarily Mailchimp)


Set up and monitor email campaigns, automation flows, tagging, and segmentation


Manage incoming leads, nurture conversations, and book appointments through DM/email


Track lead data and update our internal CRM systems


Support day-to-day admin tasks and social media posting if required


Maintain excellent communication with our small remote team



???? REQUIREMENTS (MUST-HAVES — do not apply if these are missing):

Email Marketing & Automation
Experience with Mailchimp (setup, automation, campaigns, tagging, etc.)


Can confidently take the lead on technical email workflows


Lead Management & Appointment Setting
Proven experience in DM-based appointment setting


Ability to communicate with emotional intelligence — not robotic or pushy


Can manage leads daily and follow up effectively


Values-Aligned
Genuinely into personal growth, spirituality, or coaching


Has a growth mindset, high self-awareness, and healthy habits


Communication & Admin Excellence
Fluent English (written + verbal)


Excellent communicator and a fast learner


High attention to detail — organized, reliable, proactive


Tech-Savvy
Confident with tools like Mailchimp, Calendly, Skool, Canva, Google Drive


Able to stay organized and keep systems running smoothly behind the scenes
Plus if you have video editing experience Capcut and experience in squarespace (website builder)



? TECH + TOOLS REQUIRED
Computer or laptop


Fast internet connection


Access to Telegram & Facebook



Email + web browser access



???? TO APPLY:
Please reply using this exact sentence:
“This is [YOUR NAME]. I am thrilled to join your team and contribute to your agency because (reason). I would like to apply for the VA position. Today is [DAY + MONTH]. Thank you.”
Then fill out this form to complete your application.
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???? Applications missing the sentence or form will not be considered.