Executive Assistant

Job Opening: Executive Virtual Assistant (Remote, Full-Time) in EST Hours

Please Send your CV and a 3 minute video introduction of your journey and tell me your experiences based on the job requirements below.

We are looking for a top-shelf Executive Virtual Assistant to support the visionary entrepreneur and philanthropist. This is not a typical assistant role. You will be the right hand in organizing a global movement, managing high-level business activities, and helping shape a legacy initiative that blends wealth, spirituality, and purpose.

This role requires initiative, intuition, tech-savviness, and heart. You’ll coordinate between internal teams, high-profile collaborators, and strategic advisory team, ensuring nothing falls through the cracks.

Key Responsibilities
Calendar & Meeting Management
- Manage a dynamic calendar—schedule, optimize, and rearrange as needed
- Coordinate 1:1 and group calls, live events, and online sessions
- Send pre-meeting briefs and post-meeting summaries with action points
- Anticipate scheduling conflicts and proactively resolve them

Task & Follow-Up Ownership
- Must listen carefully, extract action points, and structure them into task systems
- Stay on top of all to-dos, converting conversations into actionable items
- Track deliverables across multiple projects using task management tools and report to the Founder or relevant team lead
- Ensure all follow-ups are strategic and timely, without needing reminders
- Act as a watchdog for deadlines, bottlenecks, and missing information
- You will often work from voice notes—not written instructions.
- You'll need to anticipate needs, structure chaos, and own the backend of a highly creative and visionary leader’s ecosystem.

Strategic Communication & Coordination
- Liaise between team, advisors, and other collaborators
- Draft clear, concise emails, messages, and updates
- Coordinate travel logistics, event schedules, and speaker appearances
- Own execution from verbal instructions—no hand-holding required

Knowledge & Network Management
- Organize and maintain the executive’s contact list, intros, and warm leads
- Systemize access to assets like videos, recordings, and documents
- Help structure the knowledge base (FAQs, SOPs, media kits)
- Maintain a clean system of tracking connections and conversations

Tech & Tools
- Confident using: Go High Level (GHL), Notion, Google Workspace, Zoom, Slack, etc.
- Able to set up and manage simple workflows and integrations
-Work closely with automation tools and basic AI assistance for admin
- Help onboard systems and tools to improve internal efficiency

Ideal Candidate Profile
- 3+ years as an Executive VA, Project Coordinator, or Ops Assistant
- Excellent written and verbal English (C1-C2 level)
- Experienced with US-based clients or global visionary founders
- Familiar with high-level coordination in fast-paced or visionary environments
- High EQ: empathetic, mission-driven, calm under pressure
- Excellent with detail, time awareness, and handling multiple priorities
- Self-starter: picks up tasks and runs with them without being asked
- Comfortable working across time zones and handling ambiguity

Bonus Skills (Not Required but Valued)
-Background in legal or accounting basics
-Experience in spiritual/philanthropic organizations
-Exposure to events, personal branding, or online education platforms

We look forward to meet you, please send CV and a 3 minute video introduction of your journey and tell me your experiences based on the job requirements . Only someone who can follow instructions will be entertained.