Virtual Assistant – Project Manager (Web Development & Digital Marketing)

About the Role:
We are looking for a Virtual Assistant – Project Manager to oversee internal web development and digital design projects. This is a behind-the-scenes operations role—you won’t interact with clients, but you’ll play a key part in making sure our developers, designers, and sales team stay aligned and deliver high-quality work on time.

You’ll manage task pipelines, ensure proper use of project tools, keep the team accountable, and maintain a high standard of quality across all deliverables. You’ll also need strong critical thinking skills to help identify and resolve internal blockers and conflicts before they become issues.

Key Responsibilities:
Manage and coordinate developers and designers through the full production cycle
Collaborate closely with the sales team to align project goals and timelines
Track tasks, deadlines, and progress using ClickUp
Use platforms like Figma, WordPress, and ---------- to oversee and review design and development work
Communicate with tea ---------- mbers via ---------- , Microsoft Teams, Gmail, or Outlook
Conduct basic QA checks to ensure final outputs meet internal quality standards
Maintain documentation, SOPs, and workflow guides
Anticipate bottlenecks, resolve internal misalignments, and apply sound judgment in conflict resolution


Tools You’ll Be Using:
ClickUp – for project and task management
Figma – for reviewing designs and team feedback
WordPress – content publishing and layout checking
---------- – visual feedback on websites and design
---------- / Microsoft Teams – for internal communication
Google Workspace (Docs, Sheets, Drive)
Gmail / Outlook – for coordination and scheduling

What We’re Looking For:
Previous experience as a VA, Project Manager, or Production Coordinator in a digital environment
Strong understanding of web development and creative production workflows
Excellent organisational skills and attention to detail
Ability to manage multiple priorities and keep others on track
Strong internal communication skills (written and verbal)
High level of critical thinking and initiative when resolving issues or conflicts
Self-motivated, reliable, and comfortable working remotely