Executive Assistant

Sanctuary is a growing digital marketing agency looking for a highly organized, detail-oriented Executive Assistant to join our team. This is a full-time remote role based, supporting our leadership team with a strong focus on repeatable operations and data accuracy.

Must be fluent in English

Key Responsibilities:

-Handle weekly (light) bookkeeping tasks including bank reconciliations and dashboard updates (QuickBooks + Google Sheets)
-Help manage Gmail inbox
-Maintain internal dashboards and update recurring processes across tools like Wrike, HubSpot, Google Analytics, and Agency Analytics
-Process simple admin tasks and support internal reporting cycles
- Assist in booking personal appointments and light research for travel

What we’re looking for

-Fluent in English and able to work from roughly 8 AM to 5 PM EST (flexible within an hour)
-A full-time tea ---------- mber and this would be your full-time job. We are not looking for a service or a contractor working with multiple remote clients.
-Have excellent writing & personal communication skills
-Strong attention to detail and consistency
-Reliable and structured, with a love for checklists and recurring processes
-Have a collaborative and open communication style
-Be comfortable with basic tools like Google Apps (Sheets, Docs, Gmail)
-Ask great questions
-Reliable and structured, with a love for checklists and recurring processes
-Eager to learn and improve systems when possible
-A team player mindset—we want someone who feels like part of the Sanctuary family, not just a task-taker
-Ability to deal with ambiguity, respond quickly to changes & produce results in a fast pace environment

Tools you’ll be using:

-Laptop, Monitor, etc.
-Quickbooks Online
-G Suite (GDocs, GMail, etc)
-Slack
-Wrike Project Management
-Hubspot

This is a long-term position with the intention of becoming a fully integrated tea ---------- mber of Sanctuary. Compensation and employment details will be structured appropriately for international hiring.