Personal Assistant

Job Title: Personal Assistant
Location: Remote
Reports To: CEO
Type: Full-Time

About Tracera:

Tracera is a technology company transforming how organizations approach ESG (Environmental, Social, and Governance) data and compliance. Our mission is to bring transparency, accountability, and impact to ESG reporting through intuitive tools and streamlined workflows.
We help businesses capture, track, and report their sustainability and governance data with accuracy and confidence.
About the Role
We are looking for a highly organized, proactive, and trustworthy Personal Assistant (PA) to support the CEO. This is a high-exposure role that requires impeccable discretion, strong communication skills, and the ability to manage complex logistics and sensitive information. The PA will be a trusted partner who keeps the CEO on track, streamlines day-to-day responsibilities, and enables strategic focus across both professional and, at times, personal domains.

Key Responsibilities:
????? Executive Calendar Management
• Own and manage the CEO’s calendar, ensuring meetings are scheduled with context, goals, and buffers in mind
• Prioritize and coordinate competing demands to optimize productivity and protect focus time
???? Communication & Coordination
• Manage email inbox, flag critical messages, and draft/respond to communications where appropriate
• Act as a liaison between the CEO and internal/external stakeholders
• Prepare briefing documents, talking points, and summaries for meetings
???? Travel & Logistics
• Organize all travel arrangements (flights, hotels, ground transportation, etc.) for business and occasional personal trips
• Prepare detailed itineraries and ensure smooth end-to-end travel experiences
????? Meeting & Event Support
• Schedule, coordinate, and take notes for key meetings (board meetings, offsites, investor calls, etc.)
• Track action items and ensure timely follow-ups
????? Administrative & Personal Support
• Handle administrative tasks including expense reports, reimbursements, and document management
• Support personal errands or requests as needed to enable full CEO bandwidth
• Maintain confidentiality and exercise excellent judgment in all matters

Qualifications
• 3+ years experience supporting C-level executives in a fast-paced environment
• Exceptional organizational and time-management skills
• Clear, confident written and verbal communicator
• High integrity and discretion in handling confidential information
• Strong judgment and ability to anticipate needs and resolve issues proactively
• Proficiency in tools such as Google Workspace, Slack, Notion, Zoom, and calendar management systems
• Ability to thrive in a dynamic, startup-like environment

Bonus Points
• Experience supporting founders, investors, or executives at early-stage companies
• Familiarity with tools like Expensify, Brex, Calendly, Notion, or CRMs (e.g., HubSpot)
• Background in project coordination, communications, or operations

What We Offer
• Opportunity to work directly with executive leadership
• High-visibility and impact in a growing company
• Collaborative, mission-driven team environment