FAMILY EXECUTIVE ASSISTANT (Female – Part-Time, Long-Term)

We are hiring a reliable, fluent, and highly organized assistant to help manage the calendar, reminders, school logistics, bill tracking, and basic personal and business tasks for a large U.S. household.

You will help with both family-related responsibilities (school forms, tuition reminders, medical appointments, sports registration, etc.) and light business admin (bills, real estate tasks, calling cities or companies on our behalf).

This is a long-term, part-time position with the potential to grow into full-time for the right person. You’ll be trained and supported, but must be proactive and confident making U.S. phone calls.

Your Responsibilities:
• Manage school and family calendars using Cozi + ClickUp
• Follow up on reminders: uniforms, school payments, tryouts, events
• Help with doctor appointments, medical forms, and insurance reminders
• Track personal and business bills and follow up on missing info
• Call cities, clinics, schools, or service providers on behalf of the family
• Keep reminders, documents, and tasks organized across platforms
• Research vendors or programs as needed
• Represent the family professionally and with care

Must-Haves:
• Excellent spoken and written English (voice sample required)
• Comfort making calls to U.S. schools, cities, offices, and providers
• Strong organization, memory, and judgment
• Can follow instructions, meet deadlines, and think ahead
• Available at least 4 days/week during U.S. daytime (CST)

Bonus If:
• You’ve helped U.S. families or professionals
• You’ve managed sports, school, or real estate tasks before
• You’ve used Cozi, ClickUp, Slack, or Bitwarden

This is a role that can grow into full-time with benefits and bonuses for loyalty and performance.

To Apply:

Send the following:
1. Your resume
2. A voice recording (introduce yourself + explain why you want this role)
3. A short written answer to:
“How would you help manage 3 upcoming school events for different kids, each with a different deadline?”

Use subject line: FAMILY EA APPLICATION – [Your First Name]
Only complete applications will be reviewed.