Real Estate Admin & Operations Coordinator (Full-Time, Remote – EST Hours)

???? Category: Admin / Real Estate
???? Work Hours: Full-Time – 9 AM to 5 PM EST (Monday to Friday)
???? Salary: CAD $600–$800/month
???? Work Type: Remote / Long-Term

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? About Us

We’re a growing real estate team based in Canada . We’re looking for a reliable and detail-oriented Real Estate Admin & Operations Coordinator to support our team and clients with strong organization, timely execution, and proactive communication.

You’ll work directly with our leadership team and report to our Admin Lead, helping us manage deals, coordinate documents, and deliver a top-notch client experience.

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???? Your Role Will Include:

???? Listing & Transaction Coordination
• Enter listings into MLS (instruction provided)
• Prepare paperwork: APS, waivers, amendments, disclosures
• Coordinate showings, signage, staging, photography, and key handoff
• Track offer timelines, condition dates, and deposit deadlines

???? Operations Support & Client Admin
• Maintain organized Google Drive folders per deal
• Update CRM (Follow Up Boss): lead tags, notes, reminders, stages
• Schedule follow-ups, inspections, lawyer connections, etc.
• Track client milestones: birthdays, closings, review requests
• Prepare closing gifts and thank-you packages (logistics coordination)

???? Reporting & Collaboration
• Provide weekly admin updates to Admin Lead (Rachel Irena)
• Support marketing team with property details & document prep
• Collaborate with lawyers, brokers, inspectors, and stagers

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???? You’ll Excel If You Have:
•2 years plus experience in real estate admin or transaction coordination
• Strong written and spoken English communication skills
• Excellent organizational skills and task follow-through
• Experience with:
• Google Workspace (Docs, Sheets, Drive)
• Follow Up Boss, Trello, or similar tools
• Canva (basic templates or design experience a plus)

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? Working Hours
• Monday to Friday
• 9:00 AM – 5:00 PM EST (Philippine Night Shift)

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???? Salary & Benefits
• CAD $600–$800/month (depending on experience)
• Long-term full-time role with potential to grow
• Bonus potential based on initiative and performance
• Positive, professional, and organized team culture

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???? How to Apply (Please Follow Exactly)

Send the following with the subject:
“Real Estate Admin – [Your Name] – ROI Admin Pro”
1. Your updated resume (PDF)
2. A 1-minute video introducing yourself and why you’re a great fit
3. Any samples of real estate admin work you’ve done (checklists, documents, CRM screenshots, etc.)
4. Your expected monthly salary in CAD
5. Confirm you can work 9 AM to 5 PM EST


Email applications to: [your email] or apply directly here on OnlineJobs.ph

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