Executive Assistant to Entrepreneur & Builder | 20 Hrs/Week (Remote, Philippines-Based)

I’m a Lisbon-based entrepreneur scaling multiple aligned ventures:

- Ecommerce – Amazon, liquidation, niche home décor
- Real Estate – Airbnb and short-term rental portfolio
- Festivals & Events – Transformational gatherings with global reach

Seeking a sharp, experienced and highly organized Executive Assistant to provide structure, clarity and proactivity to my life and ventures. You’ll be the steady hand that keeps things moving forward behind the scenes. I am building a $15M+ family office.

What You’ll Own

1. Calendar and Email Management

- Manage and optimize my Google Calendar
- Coordinate meetings across global time zones
- Triage, organize, and maintain inbox
- Draft replies as my Executive Assistant (not pretending to be me)
- Automate scheduling using Calendly

2. Tools and Systems

- Build and maintain a clean, custom Notion workspace
- Manage tools like Gmail, Slack, Calendly, and ChatGPT
- Recommend and implement better tools and automations

3. Admin and Operations

- Draft and organize SOPs (Airbnb, e-commerce, logistics)
- Light support with dashboards and document organization
- Assist with personal admin, travel planning, and follow-ups
- Ensure everything I touch moves forward with clarity and efficiency

Who You Are

- Minimum 2 years experience as an EA supporting a founder or executive
- Fluent in English, both spoken and written
- Highly organized, detail-oriented, and proactive
- Tech-savvy and confident learning new tools
- Available 1–5 PM Lisbon time (8 PM–12 AM PH time)
- Excited to grow into 30–40 hrs/week if it’s a great fit


Tools We’ll Use

- Google Workspace (Gmail, Calendar, Docs, Sheets, Drive)
- Notion (you’ll build and maintain it)
- Calendly
- Slack and WhatsApp Web
- ChatGPT and Claude
- Bonus tools: Loom, Trello, Airtable

How to Apply

Follow these steps carefully:

- Send a 1–2 minute video (Loom or upload) answering:
- Why are you excited about this role?
- What makes you a great fit?
- What are your superpowers or standout tools?
- What time zone are you in, and what hours can you work?

Include in your message:

- Link to your OnlineJobs.ph profile
- Resume or CV
- Short bullet points outlining your experience in:
- Calendar and email management
- Executive or founder support
- Tool and system setup (Notion, Calendly, etc.)
- Admin or operations work
- (Optional) Screenshots or samples of your past work

Only complete applications will be reviewed. This role requires follow-through, precision, and attention to detail.