Experienced Executive Assistant

We are a UK based progressive and fast growing e-commerce agency with multiple projects and clients right now.

As we scale, we need a dedicated Executive Assistant to assist and support managers in our company projects.

Job Objective: To enhance managers’ effectiveness by providing information, management support; and representing the management to others.

Week Hours required: Full Time (min 30 hours per week). Availability to work online and on tracker during the office core hours which is from 7PM to 10PM (Philippine Standard Time), Monday to Friday for team collaboration is a must.

Main responsibilities:
Act as the point of contact between the management and internal employees/external clients
Undertake the tasks of receiving calls, taking messages and routing correspondence
Handle requests and queries appropriately
Maintain diary, arrange meetings and appointments and provide reminders
Make bookings and travel arrangements
Take dictation and minutes of important meetings. Assign tasks, set reminders and follow through on key actions.
Undertake research, produce reports, presentations and briefs
Develop and carry out an efficient documentation and filing system
Manage managers’ email

Qualifications:
Proven experience as an executive assistant or in other secretarial position
Experience of e-commerce sector desirable but not essential
Full working knowledge of office management systems and procedures
Excellent knowledge of Google Apps - Drive, Word, Spreadsheet, Hangouts, Mail, Calendar etc.
Exemplary planning and time management skills
Clear level verbal and written communications skills
Discretion and confidentiality
Ability to follow through on actions, with reminders and requests
Excellent time management skills with ability to handle multiple streams of work
Excellent interpersonal skills and ability to work as part of a team; confidence to take the lead and guide other team members where necessary
Ability to take direction as well as work independently
Attention to detail
Ability and willingness to utilize project management and time tracking software

To apply: Please attach a copy of your CV in PDF document and a brief cover letter (no more than one page) outlining why you are suitable for the role.