Virtual Executive Assistant to Mortgage Broker - (Remote | Long-Term)

We are a U.S.-based mortgage team seeking a smart, detail-oriented Executive Assistant to support our leadership and operations team. You’ll play a key role in keeping our daily operations running smoothly—handling whatever is needed to help our team stay organized, efficient, and client-focused. This includes, but is not limited to, managing assigned tasks, coordinating files, tracking loan progress, supporting marketing tasks, and assisting with administrative and business development projects.

This is a long-term, full-time position with opportunities for growth. If you're proactive, reliable, and experienced in administrative support, marketing, or mortgage operations, we’d love to hear from you!

???? Responsibilities
As our Executive Assistant, you’ll handle all tasks and support functions needed to keep our mortgage operations running smoothly. This includes, but is not limited to:

Inbox & Calendar Management
File & Loan Pipeline Coordination
Client & Third-Party Communication
CRM & Database Maintenance
Marketing & Business Development Support
Reporting & Analytics
General Administrative & Project Support
Continuous Improvement - Identify bottlenecks and suggest workflow optimizations and Help update and document new SOPs, training videos, and Loom tutorials

???? Qualifications
To excel in this role, you should demonstrate:

Exceptional Communication
Top-Tier Organization & Multitasking
Tech Savvy & Fast Learner
Mortgage or Real Estate Knowledge (strong plus)
Marketing & Design Aptitude (bonus)
Problem-Solving & Initiative
Professionalism & Discretion - Maintains confidentiality of borrower and company data and Reliable, punctual, and committed to high standards of service
Time Zone Alignment & Availability - Full-time availability during U.S. Pacific business hours and Ability to handle occasional urgent requests outside standard hours

Work Hours:
Full-time
Monday–Friday
8:00 AM to 5:00 PM Pacific Standard Time (PST)

???? Salary:
Starting at $2.5/hour, negotiable based on experience
We have 13 month pay

???? How to Apply:
Please send the following:
Your updated resume