Strategic Cost Optimisation Specialist & Executive Assistant (Remote)

We're seeking a highly motivated and detail-oriented professional to join our team remotely from the Philippines. This crucial dual role involves significantly reducing our organisaion's recurring expenses while providing essential administrative support to our Head of Department.

Working Hours: You'll need to work during 9 AM - 6 PM UK time.

Key Responsibilities:

Cost Optimisation:
- Expense & Contract Analysis: Conduct comprehensive audits of all recurring bills (software, services, subscriptions, contracts). - Review existing terms, renewal dates, and pricing.
- Negotiation & Tendering: Proactively engage suppliers to renegotiate contracts for better rates and terms. Manage full tender processes, identifying and evaluating alternative suppliers to secure optimal cost savings.
Implementation & Savings: Oversee transitions to new contracts, ensuring minimal disruption. Your key objective is to achieve a measurable 10%+ average saving across all costs.

Executive Assistant (EA) Support:
- Administrative Support: Provide high-level administrative assistance
- Calendar & Travel Management: Efficiently manage schedules, appointments, and travel arrangements.
- Document Preparation: Prepare and edit correspondence, reports, presentations, and other critical documents.
- Other ad-hoc administrative tasks

What We're Looking For:
- Proven Experience: Strong background in procurement, contract negotiation, and supplier management. Demonstrated experience providing high-level executive administrative support.
- Analytical & Negotiating Skills: Ability to interpret contracts and financial data. Excellent communication and interpersonal skills for effective negotiation.
- Results-Oriented: Proactive with a strong focus on achieving tangible cost savings and efficient administrative outcomes.
Initial
- Project Focus: You'll immediately dive into clarifying service scopes, competitor research, tendering multiple suppliers, gathering and negotiating quotes, and preparing proposals for sign-off.