Virtual Admin Assistant for Canadian Accounting Firm (With Social Media & TaxDome Experience)

???? About Us
We are a Canadian-based accounting firm that supports small business owners, real estate professionals, and other service-based businesses with bookkeeping, tax filing, tax planning and financial planning. As our firm grows, we’re looking for a smart, reliable, and detail-oriented Virtual Assistant to help with admin tasks, client management, and social media content support.
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???? Your Role
This is a long-term position for someone who enjoys structure, loves checklists, and thrives on keeping things organized. You’ll work directly with our firm’s leadership and support the day-to-day operations, manage client files in TaxDome, and help us stay visible online with basic social media work.
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???? Responsibilities
???? Admin Support
• Answer client emails and follow-ups (template responses + custom replies)
• Organize client files, folders, and checklists
• Track deadlines for Canadian tax filing and bookkeeping tasks
• Schedule and confirm appointments using Google Calendar
• Help with onboarding new clients (sending forms, collecting documents)
???? TaxDome Support
• Manage client pipelines and workflows
• Send e-signature requests and task reminders
• Upload/download documents and keep client files updated
• Create and follow SOPs for file management and task delegation
???? Social Media & Marketing Help
• Use Canva to design simple graphics (tax tips, firm updates, etc.)
• Schedule posts on Facebook, Instagram, and LinkedIn
• Format and send email newsletters from scratch
• Repurpose blog content into short posts or quote graphics
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? Requirements
• Experience working for an accounting firm (or similar admin-heavy environment)
• Strong written English and excellent communication skills
• Familiarity with TaxDome is a BIG plus
• Experience using Canva, social media scheduling tools, and Google Workspace
• Highly organized with strong attention to detail
• Tech-savvy and eager to learn new platforms
• Can follow instructions, use SOPs, and manage deadlines independently
• Reliable internet and a quiet workspace
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???? Working Hours
• 7.5 hours/day, 5 days/week (Philippine day shift or partial overlap with Canadian time zone)
• Occasional evening meetings during tax season (Canada time)
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???? Salary & Benefits
• Starting at $1,100 - $1,300/month CAD, depending on experience
• 13th-month pay
• Paid PH holidays (with flexibility to align with Canadian holidays as needed)
• Long-term, stable role with growth opportunities
• Supportive and respectful team environment
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How to Apply
Send the following to with the subject line:
“Admin VA – YourName”
1. Your updated resume
2. A short intro paragraph about your experience in admin work and social media
3. Samples of social media posts or Canva graphics you've created
4. Please apply using 8 apply points only – other apply points numbers will not be considered
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We’re excited to find someone who wants to grow with us long-term. If you’re dependable, love checklists, and want to support a friendly team—we’d love to hear from you!