Virtual Assistant for

We are seeking a proactive and dependable Virtual Assistant to support our growing team. The ideal candidate is a self-starter who thrives in a remote work environment, excels in communication, and brings strong organizational skills to the table. You'll be responsible for a range of administrative tasks and must be able to manage your workload without needing close supervision.

Responsibilities

Manage the General Manager’s calendar (appointments, reminders, meetings)

Organize email inboxes and flag important messages or tasks

Draft and organize quotes, project files, SOWs, and checklists

Track customer and employee requests (send updates, follow up as needed)

Update and organize documents in Microsoft Office 365 (Word, Excel, Outlook, OneDrive)

Coordinate and confirm technician schedules or follow-up calls

Maintain clear internal organization: folders, docs, notes, and SOPs

Occasionally assist with lead generation or research (permits, vendors, contacts)

Who You Are

A self-starter who takes initiative and solves problems independently

Strong written and verbal communicator

Naturally organized and detail-oriented

Trustworthy, reliable, and easy to work with

Proficient in Microsoft Office tools (Word, Excel, Outlook, etc.)

Experience in construction, telecom, or field team support is a plus (not required)


Tools You’ll Use

Microsoft Office Suite (Outlook, Word, Excel, OneDrive)

Click Up (or similar task manager – training available)

QuickBooks (basic familiarity is helpful, not required)

WhatsApp, Google Meet, or Zoom for quick check-ins

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Work Hours & Setup

15–25 hours per week to start

Flexible schedule, but some availability during Pacific Time (PST) preferred

Must be reachable via email or chat during your working hours

100% remote – you’ll work directly with the GM (David)



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Bonus Points

Spanish-speaking

Familiarity with service operations or project coordination

Experience supporting small businesses or startups