Executive Assistant

About Us:
In our fast-paced and high-pressure accounting practice, we pride ourselves on delivering exceptional service to our clients. We are an ambitious team that thrives on meeting tight deadlines and exceeding expectations. We are seeking a resilient and proactive Executive Assistant who can keep up with our demanding environment and drive our practice forward.

Role Overview:
The Executive Assistant position is not for the faint-hearted. This role requires someone who can juggle multiple responsibilities under pressure, meet deadlines, and maintain their composure. Your ability to stay organized and efficient in a high-stress environment will be key to your success.

Key Responsibilities:

Manage performance tracking, job costing/quoting, and invoicing with a keen eye for detail.
Record voice notes after meetings and transform them into actionable tasks, ensuring timely delegation and follow-up.
Create and update forms in Jotform and handle ASIC changes/lodgements under stringent deadlines.
Prepare Div 7A loan agreements and oversee client onboarding with precision.
Navigate email and calendar management with expert efficiency, ensuring no task is left unaddressed.
Coordinate ASIC annual statements via Now Infinity and meet filing deadlines.
Assist clients with document requests, lodge tax returns, and ensure all records are meticulously filed.
Organize work paper folders for BAS periods, ensuring compliance and accuracy.
Administer ATOMate tasks, arranging client gifts, and managing bookings with unwavering reliability.
Confirm client meetings and ensure workshops are flawlessly executed.
Maintain up-to-date database details and manage client relationships with accuracy and speed.
About You:

You thrive in high-pressure environments and excel at multitasking.
Your bubbly personality and resilience make you a go-to problem solver.
You take initiative, can work independently, and are not afraid to step up under pressure.
You are tech-savvy and eager to learn and adapt to new systems and challenges.
You have exceptional organizational skills and an unwavering attention to detail.
Qualifications and Experience:

Proven experience in a high-stress administrative or executive support role.
Proficiency with Microsoft Office Suite, Jotform, Sharepoint, and Active Campaign is highly beneficial.
Familiarity with accounting and practice management software is a plus.
Why Join Us?

Be part of a team that thrives under pressure and celebrates achievements.
Opportunities for professional growth and career advancement.
Competitive salary and reward for hard work and dedication.
Experience the thrill of working in a fast-paced, dynamic environment.
How to Apply:
If you are ready to take on the challenge and excel in a demanding role, send your resume and a cover letter to ---------- detailing your experience and why you are the perfect fit for our high-pressure environment. Please note that we will not review any applications that does not include the required cover letter and we will only respond to applicants that will make it to the next stage.