Virtual Administrative Coordinator (Direct to CEO | Part-Time)

Company: Canway Facility Solutions
Location: Remote (Philippines-based)
Work Hours: 4 hours/day to start (with potential to scale to full-time)
Timezone: Partial overlap with Toronto business hours (EST preferred)
Salary: 25,000–28,000 pesos/month (depending on experience)
Start Date: ASAP

Canway Facility Solutions is a well-established Canadian company that specializes in technical and commercial cleaning services for high-profile clients—data centers, telecom hubs, media studios, and corporate buildings across Ontario.

We’re building out a remote team to help grow our reach and improve operational efficiency—and we’re now hiring a Virtual Administrative Coordinator to work directly with the CEO.


*** About the Role:

This is a key support position. You will report directly to the owner and CEO, and act as a bridge between him and the remote team (including cold callers, scrapers, marketers, and developers). Your job is to keep everything organized, updated, and moving forward.


***Key Responsibilities:

Assist the CEO in hiring and onboarding new remote tea ---------- mbers

Track progress, follow up on tasks, and send daily and weekly updates

Communicate with remote staff and ensure accountability

Coordinate internal admin systems (Google Docs, SOPs, Google sheets, calendar sharing, etc.)

Monitor social media and digital marketing activity (posting calendars, lead flow)

Help with inbox clean-up, research, and minor website content uploads

Maintain a project dashboard or tracking tool (Trello, Google Sheets, or similar)

Handle occasional admin overflow work and respond quickly to day-to-day needs


***Skills You Need:

Strong written and spoken English (you’ll be in regular contact with the CEO)

Very organized, reliable, and proactive

Familiar with common tools: Google Workspace, Microsoft Office, Canva, Trello, Slack, Zoom

Comfortable managing multiple priorities

Experience working remotely in an admin, coordinator, or Executive Asistant role

Self-starter mindset—you don’t wait to be told what to do


***Bonus Skills (Not Required, but Preferred):

Understanding of basic digital marketing or sales outreach

Experience coordinating freelancers or marketing staff

Knowledge of CRM tools or content scheduling platforms


***How to Apply:

1. Your resume

2. A brief cover letter explaining why you’d be a great fit

3. Your OnlineJobs.ph profile or portfolio (if available)