Virtual Assistant for Music Studio Operations

Are you detail-oriented, tech-savvy, and passionate about supporting creative businesses? Join our fast-growing piano studio as a Virtual Assistant to help streamline operations, coordinate projects, and support exciting new initiatives — from recital planning to student portal development.

About Us:
We’re a music education business that focuses on excellence, engagement, and growth. We host recitals, prep students for exams/competitions, and create neuroscience-based content. We’re scaling fast and looking for a right-hand operations partner.

Your Responsibilities:
Daily/Weekly Admin

- Manage schedules, calendars, and reminders (Google Calendar, My Music Staff)

- Track and follow up on emails, payments, and lesson changes

- Maintain spreadsheets, records, and files in Google Drive

Bookkeeping & Finance Support

- Assist with monthly invoicing and tuition tracking

- Record transactions, categorize expenses, and maintain organized records in QuickBooks

- Reconcile reports and flag discrepancies for review

Project Support

- Coordinate recital planning, event logistics, and communication

- Help manage and organize student portal

- Research tools and suggest process improvements to increase efficiency

Studio Communications

- Draft polished, warm communications for students and families

- Format and upload lesson notes and shared resources

- Help create and organize social media content (no need to appear on camera)

? You're a Good Fit If You:
- Are fluent in English (excellent written communication is key)

- Are reliable, self-motivated, and thrive on clarity and structure

- Have 1+ year experience as a VA, executive assistant, or admin role

- Have strong proficiency in tools like Google Workspace, QuickBooks, Airtable, or Notion

- Are confident with basic bookkeeping and organizing financial records




???? Trial Responsibilities (First 30 Days)
You’ll be assisting with:

???? Admin: Organizing schedules, spreadsheets, and internal to-dos (Google Calendar, My Music Staff)

???? Bookkeeping: Tracking payments, updating records, preparing invoices in QuickBooks

???? Project coordination: Helping with student portal organization (Airtable, Softr)

???? Communications: Drafting messages to families, formatting lesson summaries

???? General support: Handling time-sensitive, varied studio-related tasks as assigned

? We’re Looking For Someone Who:
Has excellent written English and strong attention to detail

Is tech-savvy (Google Drive, Airtable, Canva, QuickBooks or similar)

Can work independently, meet deadlines, and document their work

Has some prior experience in admin or VA work (ideally 1–2 years)

Is reliable and communicative during Pacific Time working hours (some overlap)

???? Details
Start date: ASAP (by early June preferred)

Duration: 30-day trial (~5–10 hrs/week)

Rate: CAD $6.00-7.50/hour depending on experience

Type: Independent contractor, paid weekly via Wise or PayPal

If successful: Option to extend to a longer-term part-time role with growth opportunities in salary and hours.