Executive Assistant

Key Responsibilities

Email & Calendar Management
• Manage and organize executive email inboxes
• Schedule meetings, send calendar invites, and follow-up reminders
• Support email marketing efforts
Short-Term Rental Property Management
• Communicate with guests and residents through platform messaging
• Maintain and update message templates
• Coordinate scheduling for housekeepers, maintenance personnel, and vendors
• Manage property access systems and digital locks
• Send and track compliance documents for signature
• Monitor inventory and reorder supplies
• Assist with basic revenue and pricing oversight
Database & Document Management
• Maintain digital files using Notion, Google Drive, and other tools
• Create and format documents and spreadsheets
• Input and update data across CRM platforms
• Assist in developing and updating internal workflows
Project Management Support
• Assist with planning and tracking projects
• Coordinate stakeholder communication
• Prepare progress updates and status reports
• Support execution of direct marketing campaigns
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Qualifications
• Proven experience as an Executive Assistant, Virtual Assistant, or similar administrative role
• Excellent communication and organizational skills
• Proficient with Notion, Google Workspace (Docs, Sheets, Drive), and CRM tools
• Experience with short-term rental management (Airbnb/VRBO) a plus
• Ability to multitask and meet deadlines in a remote work environment
• Strong attention to detail and proactive mindset