Executive Assistant and HR Manager

Executive Assistant and HR Manager

Job Summary

The company is a Head Office company that manages a small group of companies. We are active and operating in 3 different industries. We are running internationally known Franchise businesses for over 15 years. Doing home services businesses such as janitorial, commercial snow removal, medical supplies importation and distribution, and Ecom. We also have a Construction Company, General Contracting and various Renovation Projects. You will have proximity and be supporting the CEO with various functions and mini projects in a very dynamic and fast changing work environment relating to the CEO and the group of companies.


You are;

The successful candidate is growth oriented, resourceful, and knows how to drive things to completion. You have a GSD (Get shit done!) attitude, and do not take no for an answer. You might not fit all the experience check boxes but you have a TON of GRIT and give-a-shit. You are used to doing 110% because you care as much as an owner would, and you have huge levels of accountability and responsibility. You have something to prove, and you challenge status quo and strive for excellence, genuinely curious and constantly scanning and seeking optimization. You love challenges and you welcome constructive feedback, valuing the directness and growth that entails. You are fiercely obsessive about providing exceptional outputs and experience not only to clients and customers, but to all stakeholders who interact with you. You have a strong background in supporting CEOs and a solid foundation or work experience in Human Resources (HR). You possess exceptional interpersonal, communication, organizational, and project management skills.

This role requires meticulous attention to detail, a strong ability to understand the big picture, and the capacity to manage multiple competing priorities simultaneously. The candidate must be proactive in anticipating needs, identifying root causes of issues, and setting up systems and processes to prevent or address main challenges.


Key Responsibilities:

Provide high-level administrative support to the CEO, including managing calendars, scheduling meetings, and handling correspondence.

Support HR functions, such as prescreening, interviewing, short listing, and onboarding new employees, managing personnel records, and coordinating with HR on employee-related matters.

Assist with special projects and initiatives as assigned, dealing with businesses and projects across multiple industries.

Proactively anticipate the CEO’s needs and address potential issues before they arise.

Identify opportunities for process improvement and implement efficient administrative systems.

Maintain confidentiality and discretion in all matters.

Manage multiple projects and priorities simultaneously, ensuring timely completion and high quality.

Act as a liaison between the CEO and internal/external stakeholders.

Coordinate travel arrangements and manage expenses.

Strong to advanced skills with MS Excel


Required Qualifications and Skills:

Proven experience as an Executive Assistant or similar role, preferably with CEOs.

Background in Human Resources or a related field.

Exceptional interpersonal and communication skills, with the ability to interact with executives, employees, and external parties.

Strong organizational skills with attention to detail.

Experience in project management, with the ability to handle multiple tasks and priorities.

Excellent time management and problem-solving abilities. Time Sensitive and aware.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.

Discretion and ability to handle confidential information.

Bachelor’s degree in Business Administration, Human Resources, or a related field (preferred).


Essential Attributes:

Great Communicator, both in email and verbally

Meticulous Attention to Detail: Ability to deliver accurate work within established deadlines, maintain confidential information with utmost discretion, and manage complex schedules and documents with precision.

Strategic Insight: Capacity to understand the big picture, bridge communication gaps between executives and teams, and support key organizational initiatives.

Dynamic Task Management: Proven ability to handle multiple competing priorities, adapt to changing circumstances, and reorganize tasks as needed.

Proactive Problem-Solving: Skill in anticipating needs, identifying root causes of issues, and implementing efficient systems and processes to prevent or address challenges.

Systems and Process Optimization: Experience in developing and maintaining organized systems for document management, data handling, and administrative tasks, utilizing relevant software and tools.

Tech savvy, resourceful, and optimistic and functioning with a GSD Attitude

Self starter, knowing how to structure, prioritize and coordinate self, others, teams, and projects.


How to Apply:

Please submit your resume and a cover letter detailing your relevant experience, proficiency in the required skills, and how you demonstrate initiative, reliability, and accountability. Applications will be reviewed on a rolling basis until the position is filled.

We are a value based company and employer and seeking like minded individuals who seek and create win win situations and know how to add more value than they take.