Executive Assistant (Must be tech-savvy)

Location: Remote
Hours: 20–25 Hours per Week (with potential to increase)
Compensation: $6/hour (Contract Position)

Position Overview:
We are seeking a reliable, detail-oriented, and highly organized Executive Assistant to support the CEO across multiple business entities, including client-facing and internal operations. This role will focus on inbox and calendar management, communication workflows, task tracking, and support across multiple tools and software platforms. We need someone extremely tech savvy and independent.

The ideal candidate is a proactive self-starter who excels in managing administrative systems, coordinating details, and keeping business operations running smoothly behind the scenes.

Key Responsibilities:
???? Administrative & Operations Support
Full calendar and meeting management, including scheduling, reminders, and coordination across time zones

Inbox management: drafting responses, organizing emails, and following up on outstanding communications

Support client communication tracking and follow-up via Slack, email, and project tools

Assist with proposal preparation, SOP documentation, and process audits

Support scheduling and logistics for internal tea ---------- etings, podcast guest appearances, and discovery calls

Light project management and task delegation across platforms like Zoho Projects or ClickUp

???? Systems & Software Management
Navigate tools like Zoho One (Projects, Bookings, CRM), Google Workspace, Slack, and Microsoft 365

Maintain digital organization of files, SOPs, and project documentation

Troubleshoot and manage administrative issues related to bookings, forms, or automations

???? Communication & Coordination
Assist with summarizing meetings and tracking action items

Manage reminders, approvals, and confirmation emails for recurring activities

Create agendas, progress updates, and executive summaries as needed

Qualifications:
Strong organizational and multitasking abilities

Excellent written and verbal communication skills

Comfortable navigating business software and learning new tools quickly

Experience managing multiple calendars and inboxes

Highly reliable, deadline-driven, and able to work with minimal supervision

Familiarity with CRMs, scheduling tools, and Slack communication preferred