Tech & Marketing VA

The Tech & Marketing Virtual Assistant plays a key role in supporting the digital infrastructure and marketing operations of our coaching business. From building sales pages and funnels, creating ManyChat funnels, scheduling email campaigns to keeping systems updated and organized, this position is responsible for ensuring Company'’s digital backend runs smoothly and efficiently.

This role is designed for a highly motivated, experienced marketer who thrives in a fast-moving online business environment, enjoys both tech and marketing tasks, and takes pride in timeliness, precision, structure, and follow-through. Excellent communication skills and reliability is a non-negotiable.

Key Responsibilities:

Email Marketing
Load, format, tag/segment, and schedule all email campaigns in ActiveCampaign
Includes: Newsletters, podcast mails, launch emails, auto-responders, funnel emails
Triple test all campaigns before sending — zero tolerance for broken links
Download monthly list back up for files
Set up all product/program tags, segments and automations
Create any required forms for opt ins
Trouble shoot any sending or account issues with Activecampaign
Provide Weekly Metrics into Marketing Dashboard including for our newsletter
Sales & Landing pages
Translate vision from the CEO or designer into beautiful, functional landing and sales pages using WordPress/Elementor
Optimize metadata on sales and landing pages for SEO and conversion
Create podcast episode blog covers in Canva based on existing branding
Load podcast episodes to blog
Assist with website updates and troubleshoot tech issues as they arise


Manychat
Create and optimize all automations for free opt ins and launches
Check Keywords that are on weekly and turn off as needed
Update podcast episode automation weekly when new episode is released


Administrative
Create and Update SOPs for all assigned task inside of PM software
No task should live only in your head
Report weekly analytics as assigned in PM software by the agreed-upon deadline
Check in and monitor all assigned tasks in Notion. Reach out for support when roadblocked.
Create company branding assets in Canva as needed, i.e. slide decks, workbooks, etc.


Requirements:
Must be available Monday–Friday from 9 AM–1 PM ET and reachable on Slack. Response time instant (5 min or less) during these hours.
Must use Asana project management system & Slack
Planned time off must be communicated a minimum of 2 weeks in advance via the Team OOO slack channel
Tasks are expected to be completed on time or early, with optimal efficiency and accuracy
Exceptional attention to detail required, especially when Quality Assuring emails, links, pages, and automations

Platforms You Should Know:
Slack
WordPress Elementor
Asana
ManyChat
ActiveCampaign
SamCart
Zapier
AddEvent