Virtual Medical/Marketing Assistant

Fhenix Weight Loss Forever is a rapidly growing medical weight-loss practice offering concierge?style care, telehealth visits, and high-performing digital marketing funnels. We’re looking for a versatile, self-motivated professional who can wear two hats—supporting patient care and driving our online presence.

Role Overview
As our Virtual Medical & Marketing Assistant, you will:

Medical Support

Manage patient intake, charting, and scheduling via Tebra, Zocdoc, and ----------

Triage telehealth inquiries and route urgent cases appropriately

Handle insurance authorizations and referral processing

Maintain HIPAA-compliant records and ensure data privacy

Marketing Support

Build and maintain high-converting landing pages using RepeatMD or Go High Level

Create and schedule social media posts (Facebook, Instagram, TikTok) using Canva

Manage email/SMS funnels in Brevo (formerly Sendinblue)

Monitor ad performance in Meta Ads Manager and optimize for ROI

Key Responsibilities
Patient Intake & Charting: Enter new patient info, verify insurance, upload documents

Telehealth Coordination: Schedule and host ---------- sessions; send reminders

Insurance Authorizations: Submit and track pre-authorizations through Tebra/Zocdoc

Landing Page Maintenance: Update headlines, CTAs, and testimonials; A/B test elements

Content Scheduling: Develop monthly social calendar; design graphics in Canva

Funnel Management: Configure email/SMS sequences, tag contacts, and segment lists

Reporting & Analysis: Generate weekly reports on patient volume, funnel conversions, ad ROAS

Qualifications & Skills
Medical:

HIPAA-trained with strict confidentiality mindset

Minimum 1 year of EHR/practice-management experience (Tebra, Zocdoc, Athena, etc.)

Strong customer-service orientation and professional phone/email etiquette

Reliable high-speed internet and quiet workspace

Marketing:

Proven experience building funnels in RepeatMD, Go High Level, ClickFunnels, or similar

Familiarity with Brevo (Sendinblue), Canva, and Meta Ads Manager

Basic HTML/CSS knowledge a plus

Keen eye for branding consistency and on-brand visuals

Excellent written English for copy tweaks and social captions

Required Tools & Access
Platforms: Tebra, ---------- , Zocdoc, RepeatMD, Brevo, Canva, Meta Ads Manager, Go High Level

Credentials: You’ll be provided with “Password1” as the initial master password, plus multi-factor setup

How to Apply
Submit your resume and a brief cover letter outlining your medical-VA and marketing-VA experience.

Include two links to:

A live landing page or funnel you built (with metrics, if available)

A social-media graphic or campaign you managed

In your application subject line, write: “VMedMkt Assistant – [Your Name]”

Deadline: Rolling—applications reviewed upon receipt.

We look forward to finding a proactive teammate who can help us deliver exceptional patient care and scale our digital marketing efforts!