Executive Assistant for High-Performance Fitness Coaching Company (Admin, Bookeeping, Finances, CRM)

Are you an ultra-organized, resourceful, and proactive Executive Assistant who thrives in a fast-paced, purpose-driven environment?

Do you want to support a high-growth fitness coaching brand that’s transforming the lives of CEOs, executives, and high performers around the world?

If you’re based in the Philippines and ready to take ownership of operations, systems, and high-level support—read on.


*About Us
We’re a rapidly growing online fitness coaching company helping ambitious men lose 20-40 lbs and build lasting confidence with just 3 workouts a week, without sacrificing career, family, or lifestyle. Our clients are busy professionals. Think executives, entrepreneurs, surgeons, and high performers who want structure, accountability, and results. We're building a lean, elite team of A-players who are obsessed with impact, simplicity, and mastery.

*The Role
As our Executive Assistant, you’ll be the CEO and COO's right hand handling critical administrative tasks, organizing systems and operations, and ensuring the business runs like a well-oiled machine. You’ll manage the back end so the CEO can focus on strategy, coaching, and growth.

*Key Responsibilities:
- Handle team payouts (contractors, coaches, freelancers) via Wise, PayPal, etc.
- Track expenses and assist with monthly bookkeeping (including invoices, reimbursements, financial summaries)
- Manage calendars, appointments, and meetings (across time zones)
- Prepare weekly reports, dashboards, and client data tracking
- Communicate with clients, vendors, and tea ---------- mbers on behalf of the CEO
- Build and maintain SOPs, checklists, and business systems
- Monitor and organize email inboxes; draft and respond to correspondence
- Own task management systems and ensure priorities are on track
- Think ahead, anticipate needs, and solve problems before they arise

*Who You Are
- Based in the Philippines with excellent written and spoken English
- 2+ years of executive assistant or operations experience (preferably remote)
- Experience with handling finances, payouts, and expense tracking is a big plus
- Proven ability to manage complexity, juggle priorities, and meet deadlines
- Detail-oriented, proactive, and calm under pressure
- Tech-savvy: confident with tools like Google Workspace, Notion, Slack, Zoom, CRMs, and task/project management apps (e.g., ClickUp or Asana)
- Familiarity with platforms like Wise, PayPal, QuickBooks, or Xero preferred
- Discreet with high emotional intelligence and strong judgment
- Passionate about fitness, personal growth, or high performance (huge plus!)

*Why Join Us?
- 100% Remote | Flexible hours (with some overlap with US/Europe time zones)
- Work directly with a high-performance CEO and COO and learn from the inside
- Growth-oriented culture: we invest in our people
- Mission-driven: every day, we help people transform their health and lives

*How to Apply:
If you’re an A-player ready to make an impact, submit the following: A short video (1-2 min) introducing yourself and why you're a great fit, a quick Loom or doc walking us through a system or process you’ve built before