Virtual Assistant + Marketing, Sales & Ops

???? Remote | ???? Part-Time to Start | ???? $500–$750/month (DOE, 20 hrs/week)

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About the Role

I’m a real estate entrepreneur based in Washington State, USA. My business combines residential brokerage, a local culture media brand, and a home search app, all built with a systems-first, marketing-forward approach.

I’m looking for a strategic and detail-oriented Virtual Assistant to work directly with me across digital marketing, sales operations, and administrative support. This is a part-time (20 hours/week) role to start, with the potential to grow into full-time and eventually manage other remote team members.

If you’re sharp, organized, confident with digital tools, and eager to grow into a role with variety and responsibility, this is a long-term opportunity.

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Your Core Responsibilities

???? Digital Marketing (Design & Execution)
• Plan, launch, and optimize ad campaigns on:
• Meta (Facebook/Instagram)
• Google PPC / Local Services
• (Bonus: LinkedIn Ads, YouTube Ads)
• Research keywords, targeting strategies, and ad best practices
• Design marketing materials in Canva (postcards, flyers, listing templates)
• Help write marketing copy for campaigns, postcards, landing pages, and more
• Monitor campaign performance and report on results

?? Operations & Systems
• Manage and update CRM pipelines, automations, and follow-ups (Follow Up Boss or equivalent)
• Pull, clean, and organize lead lists using skip tracing tools like PropStream, BeenVerified, or BatchSkipTracing
• Document internal workflows and SOPs in Notion
• Assist in implementing new systems or optimizing existing ones
• Occasionally help prepare assets or tools for future team members or contractors

???? Sales Enablement
• Organize and support lead follow-up via email, text, or DM workflows
• Maintain accurate records in the CRM and follow-up pipelines
• (Optional) Place follow-up or warm calls with clarity and professionalism
• Support drip campaigns and long-term nurture efforts

????? Executive Support
• Provide occasional calendar or admin support (especially while I’m traveling or unavailable)
• Assist in keeping files, notes, and communications streamlined across platforms

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???? Growth Potential

This role is designed to evolve into full-time (40 hrs/week) and expand into managing:
• Other VAs or marketing contractors
• Internal project checklists and quality assurance
• Specific marketing or operations workflows you help build

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What You Bring
• Fluent English (spoken and written)
• Experience designing and managing campaigns in:
• Meta Ads Manager
• Google Ads / Local Services
• Solid working knowledge of:
• Canva
• CRM tools
• Google Workspace (Mail, Docs, Sheets, Drive)
• Slack
• Notion
• You take initiative — offering solutions, asking smart questions, and following through
• You’re organized, consistent, and genuinely enjoy making systems run smoother

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???? Bonus Points For
• Experience working with U.S.-based real estate agents or teams
• Familiarity with terms like escrow, listing coordination, CRM tagging, or buyer/seller workflows
• Understanding of real estate marketing (geographic farming, retargeting, neighborhood branding)

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???? Tech Requirements
• Internet: Minimum 25 Mbps down / 10 Mbps up
• Backup internet: Mobile hotspot or secondary provider
• Computer: Capable of multitasking across design, CRM, and productivity tools
• You’ll be given a Google Workspace account and will collaborate daily via Slack and Google Meet

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? Work Schedule
• Part-time to start (20 hrs/week)
• Daily huddles via Slack (Mon–Fri)
• Weekly strategy/planning session
• Clear tasks and collaboration using Notion