Executive Assistant

? Job Title: Executive & Personal Assistant
? Company: Energy Fencing Inc.
? Location: Remote (Philippines-based only)
? Work Schedule: Full-Time | U.S. Eastern Standard Time (Graveyard shift in PH)
? Salary Range: $700 – $1,200 USD/month (based on experience)
? Start Date: Immediate

?About the Role

Energy Fencing Inc. is seeking a reliable, detail-oriented Executive & Personal Assistant to support the Vice President of a U.S.-based construction company. This position requires a high level of organization, discretion, and communication skills to assist in managing a broad range of administrative and operational responsibilities.

? Key Responsibilities

- Schedule & Calendar Management

- Manage the VP’s calendar: meetings, appointments, travel, and other commitments

- Coordinate internal and external meetings, ensuring all logistics are handled

- Send timely follow-ups and reminders

- Communication & Correspondence

- Handle incoming emails, calls, and messages professionally

- Draft and respond to emails and inquiries on behalf of the VP

- Communicate with internal departments, clients, and vendors as needed

? Administrative Support

- Prepare reports, memos, and presentations with accuracy and formatting standards

- Perform data entry, Google Drive organization, and record-keeping

- Fill out high-level municipal paperwork, including certified payroll and preconstruction documents

- Maintain CRM data ( ---------- or similar platform) for accuracy and status tracking

- Meeting & Project Support

- Arrange and coordinate meetings (agenda, documentation, follow-up notes)

- Support ongoing projects through data research, tracking, and report compilation

- Assist with preparing content and datasets for proposals or internal planning

? Office & Workflow Management

- Maintain organized digital systems and filing structures

- Ensure task deadlines are tracked and met through proactive follow-up

- Handle light office and task coordination functions remotely

- Confidentiality & Discretion

- Manage sensitive company and personnel information with strict confidentiality

- Exercise sound judgment in communication and task prioritization

? Qualifications & Skills

- Excellent verbal and written English communication (American or neutral accent preferred)

- Strong organizational skills; must be detail-oriented and able to manage competing priorities

- Proficiency in Google Workspace and Microsoft Office (Word, Excel, PowerPoint, Outlook)

- Strong Excel/Google Sheets knowledge (formulas, formatting, data filtering)

- Experience with CRM platforms, preferably ----------

- Ability to work independently and take initiative

- Comfortable with screen sharing, video calls, and Loom recordings

? Compensation & Benefits

- Salary: $700 – $1,200 USD/month (based on experience and qualifications)

Long-term employment with opportunities for advancement

? How to Apply
Please send the following to ----------

? A 30-second Loom video introducing yourself (name, background, and relevant experience)

? Your resume

? A short writing sample (e.g., a professional email or client response)