Firm Efficiency & Technology Coordinator

Position Overview
This is an opportunity to be the right-hand partner of one of the most talented young lawyers in the United States. I am generally a very humble person, but I want potential applicants to understand that this isn't a standard job posting- this is an opportunity of a lifetime and a chance to create a comfortable life for yourself and generational wealth for your family if you're a superstar.

We are a fast-growing U.S. personal injury law firm based in Alabama. I started the firm just over three years ago, and we now manage over 300 active cases, most of them car a ---------- . I am the primary attorney, supported by a dedicated team of paralegals, case managers, and assistants.

Our firm is built on Christian values, high performance, and deep respect for our clients—and for each other. I've worked with virtual assistants for over three years. Most of them stay for years. I lead with care, clarity, and long-term trust. I want every key tea ---------- mber to be happy, healthy, and comfortable—but I also value accountability. I reward loyalty, proactivity, and integrity, and I expect teammates to be consistent and responsible in return.

We’re now hiring a full-time Executive Assistant and Firm Efficiency & Technology Coordinator from the Philippines to help us get to the next level by organizing systems, implementing AI tools, and supporting training across our legal team. This is not a simple VA role—it’s a long-term leadership track for the right person.

What You Will Do
Manage the attorney’s calendar and task flow

Organize handwritten and typed notes into searchable summaries

Help automate legal docs like demand letters and deposition outlines

Assist with transcription and editing of educational video content

Format social media captions and transcripts using AI tools

Build dashboards showing team activity, leads, settlements, and case flow

Help train other tea ---------- mbers (starting with paralegals) in using AI tools

Send status updates, internal summaries, and follow-up reminders
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What We’re Looking For
Excellent written and spoken English

Experience working with U.S.-based clients or teams

Tech-savvy and confident using tools like Notion, Otter, ChatGPT, MS365

Extensive experience with prompt engineering

Organized, proactive, and a strong problem-solver

A team player who values honesty, loyalty, and respect

Quiet home workspace and strong internet connection

Looking for a long-term, stable opportunity in a team that treats you like family

Willing to work a flexible US business time schedule, at least initially

Compensation & How to Apply
Full-time (40 hours/week), aligned to U.S. Central Time

Competitive monthly salary, paid via Wise

Starting pay is negotiable based on the strength of the candidate

Paid Philippine holidays and 13th month for long-term hires

Significant bonuses and raises based on performance and trust

Clear growth path

To apply:

Send your resume

Record a 2–3 minute video introducing yourself. Please share:

Why you’re excited about this role

Any experience you have using AI tools

A story of how you solved a problem or improved a process independently through AI