Executive Virtual Assistant to the CEO (Multifunctional Role)

We are hiring a dynamic and detail-oriented Executive Virtual Assistant to support a CEO managing multiple businesses—including a DDS provider agency, a real estate practice, a courier company, and a digital education brand. This role blends administrative excellence with creative marketing support. The ideal candidate is highly organized, a proactive problem-solver, and confident in handling professional reports, lead generation, and content creation across multiple platforms.

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Key Responsibilities:

1. DDS/Healthcare Services Administrative Support
• Draft, edit, and format QIDP quarterly reports and Continuous Improvement Plans (CIPs)
• Maintain audit prep calendars and compliance documentation
• Support internal quality assurance tracking and file management
• Assist in policy development, DSP training materials, and procedural updates

2. Contract Acquisition Support
• Research and track DDS and government agency RFPs, procurement listings, and vendor registrations
• Maintain a contract pipeline with deadlines and submission requirements
• Assist in drafting capability statements, letters of intent, and proposal documents
• Coordinate follow-ups with agency contacts and procurement teams

3. Real Estate Lead Generation
• Conduct cold calling or messaging campaigns for real estate buyer/seller leads
• Track communication outcomes and update CRM or lead spreadsheets
• Schedule appointments, send follow-up messages, and prepare contact summaries

4. Social Media Marketing & Brand Support
• Create and schedule branded content across Instagram, TikTok, Facebook, and YouTube
• Design Canva graphics, carousels, quote slides, and reels based on brand voice and strategy
• Engage with followers through DMs, comments, and story interactions
• Research hashtags, trends, and competitive content
• Track weekly analytics and recommend content optimizations

5. General Executive & Operational Assistance
• Manage the CEO’s multi-business calendar and scheduling needs
• Organize shared digital workspaces (e.g., Google Drive, Dropbox)
• Monitor and manage key business emails and respond to routine inquiries
• Submit weekly progress summaries and flag high-priority items

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Preferred Qualifications:
• Proven experience as a virtual assistant or executive support specialist
• Exceptional written English and document formatting skills (reports, proposals, content)
• Proficient with Canva, Meta Business Suite, TikTok, YouTube Shorts, and Google Workspace
• Familiarity with HCBS waiver/DDS industry (or willingness to learn)
• Real estate and/or contract research experience preferred
• Highly organized, proactive, and self-driven