Executive Assistant to the Founder

Job Opportunity: Executive Assistant to Founder

Our Client
We are exclusively headhunting for a dynamic and highly organized Executive Assistant to support the Founder of a highly successful and innovative company headquartered in Los Angeles. Our client specializes in authentically embedding national brands into student culture across the U.S. They are renowned for making brand adoption and integration a natural part of college life through impactful ambassador programs, cutting-edge campaign strategy, and memorable experiential activations. They have a strong track record of partnering with major brands to achieve significant reach and engagement on numerous campuses nationwide.

The Opportunity
This is a unique opportunity to become the right-hand partner to a visionary entrepreneur leading a fast-growing company at the forefront of the exciting collegiate marketing space. As the Executive Assistant to the Founder, you will play a pivotal role in their success by ensuring their schedule is optimized, communications are seamless, and their operational workflows are efficient and scalable. This role demands an individual who is not just a master of organization, but an operational killer and system builder, capable of anticipating needs, managing shifting priorities, and operating with exceptional speed in a dynamic, fast-paced environment.

What You'll Do (Responsibilities)

Executive Support & System Implementation
You will manage and maintain the Founder's complex and ever-changing calendar, including scheduling internal and external meetings, appointments, and travel, always optimizing for speed and efficiency. You'll act as the primary point of contact for the Founder, liaising with internal teams, prominent brand clients, student ambassadors, vendors, and other key stakeholders with perfect/near-perfect English, professionalism, and discretion. This includes screening, prioritizing, and managing communications across multiple channels (email, iMessage, WhatsApp, Notion, Google Drive), responding on behalf of the Founder where appropriate or redirecting as necessary with urgency. Your duties will also involve preparing the Founder for meetings, including agenda creation, compiling necessary documents, background information, and any required follow-up, ensuring all materials are systematically organized. You will draft, proofread, and format correspondence, presentations (potentially for brand campaigns or internal strategy), reports, and other documents to the highest standard. Furthermore, you'll coordinate all aspects of travel arrangements (domestic and potentially international), including itineraries, accommodations, and logistics, ensuring seamless execution, and assist with personal errands and appointments for the Founder as needed to maximize their professional productivity.

Operational, Systems & Logistical Support
A key part of your role will be to design, implement, and continuously improve robust operational systems using Notion, Google Drive, and other specified tools to ensure peak efficiency for the Founder and team. You will also build, manage, and optimize CRM systems to support operational processes and, ideally, sales-related activities. You are expected to drive team organization and management by coordinating with internal teams (marketing, operations, ambassador management) to ensure seamless communication, project execution, and adherence to established systems. You must proactively identify and rapidly solve logistical or administrative issues, constantly seeking to streamline workflows and enhance productivity. Handling confidential information with the utmost discretion and integrity is paramount. You will also assist with special projects, campaign-related tasks, and research as directed by the Founder, applying systematic approaches, and may assist with light expense reporting and tracking, ensuring accuracy and timely submission.

Who You Are (Qualifications & Skills)

Operational & Systems Expert: You are an "operational killer" who excels at creating order, building efficient systems (especially with Notion, Google Drive, and CRMs), and optimizing processes. You ensure things run smoothly, quickly, and effectively.

Highly Organized & Detail-Oriented: You possess exceptional organizational skills, an impeccable eye for detail, and the ability to manage multiple priorities simultaneously without missing a beat, all while operating at a fast pace.

Proactive, Resourceful & Fast-Paced: You anticipate needs, take initiative, and are adept at finding solutions to challenges with remarkable speed. You're a forward-thinker who doesn't wait for instructions and thrives in a high-velocity environment.

Exceptional Communicator: You possess perfect or near-perfect speaking, reading, and writing skills in English, with the ability to interact effectively and professionally with individuals at all levels, including high-profile clients.

Tech-Savvy & Systems Driven: Mandatory proficiency and experience in building and managing systems within Notion, Google Drive, email platforms, iMessage, and WhatsApp is required. Expertise in constructing and utilizing CRMs is crucial. You are also proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace, and comfortable learning new software and tools.

Discreet & Professional: You understand the importance of confidentiality and conduct yourself with the highest level of professionalism.

Adaptable & Resilient: You thrive in a fast-paced, dynamic environment and can adapt to changing priorities with a positive attitude. You remain composed under pressure.

Team Player & Organizer: You work well independently but also excel at team organization and management, ensuring smooth collaboration and efficient workflows.

Sales Acumen (Ideal): Previous experience or a strong understanding of sales processes would be highly beneficial.

Passionate & Engaged: Ideally, you have an interest in marketing, branding, or youth culture and are excited to support a leading entrepreneur in this space.

Education & Experience

A Bachelor's degree or equivalent experience is preferred. You must have proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role, preferably supporting a senior executive, founder, or entrepreneur in a fast-paced setting. Demonstrable experience in building, implementing, and managing operational systems using tools like Notion, Google Drive, and CRMs is essential. Experience in a marketing agency, branding company, tech startup, or a related dynamic industry is a strong plus. You'll need to show a demonstrated ability to manage complex calendars, coordinate travel, and prepare for high-level meetings with exceptional speed and accuracy. Excellent time management, multitasking, and prioritization skills are required, along with strong problem-solving abilities and a proactive, "can-do" attitude, focused on rapid execution.

Why This Role is a Great Opportunity

This is a chance to become an indispensable partner to an influential Founder, significantly impacting their productivity and the company's scalability through exceptional support and robust system implementation. You will gain exposure to the dynamic world of collegiate marketing and brand partnerships with major names. You'll work in a fast-paced, creative environment based in Los Angeles. Our client offers a competitive salary and room to grow.

To Apply:
Our client is looking to hire quickly for this exciting role. If you are a highly motivated and exceptionally organized individual ready to support a visionary founder in the cutting-edge world of collegiate brand integration, we encourage you to apply.

To apply, please submit:

1) Resume WITHOUT your contact information, to be used in our talent overview call with the client.
2) 30-60 second introductory video detailing why you are the ideal candidate for this role and how your experience aligns with the responsibilities and qualifications outlined. Please submit video as a Google Drive link.