General Virtual Assistant (English Speaking)

???? What I'm Looking For
You’re someone who:
• Writes and speaks fluent, clear, and professional English
• Has strong organizational skills and excellent attention to detail
• Can learn quickly, adapt to new tools and workflows, and use AI (like ChatGPT, Notion AI, etc.) to save time
• Enjoys research, especially gathering credible sources and citations for written or verbal content
• Can manage a variety of tasks across projects without needing constant hand-holding
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???? Core Responsibilities
????? Podcast (Man in the Arena – 1 episode/month)
• Research and contact potential guests
• Schedule and manage guest coordination
• Review transcripts, clean up content, and extract highlight quotes
• Create basic content (episode notes, thumbnails, audiograms, YouTube uploads)
???? Inbox, Calendar & Admin
• Organize Gmail inbox and maintain folder/tag system
• Flag urgent or important emails
• Manage calendar and coordinate scheduling
• Set reminders, checklists, and weekly updates
???? Startup Experiments
• Help with lead generation and outreach to clinic owners
• Schedule customer interviews and log insights
• Organize responses in CRM tools (e.g., Airtable, Notion)
• Assist in drafting mini case studies or social posts
???? Job Applications
• Research roles (startups, VC/PE, or high-impact firms in TX, FL, CA)
• Tailor and submit cover letters/CVs
• Schedule interviews, prepare tracking sheet, follow-ups
?? Content & Blog Support
• Assist with content research
• Draft outlines or blog post sections from notes or transcripts
• Repurpose written content into social-ready formats
• Use AI tools to speed up formatting, editing, or ideation
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???? Preferred Tools/Tech You'll Use
• Gmail, Google Drive, Calendar
• Notion, Airtable, Slack
• Canva (for basic thumbnails and visuals)
• ChatGPT or similar AI tools for drafting, summarizing, automation
• Calendly or equivalent scheduling software
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? Weekly Commitment (Estimates- Less if AI is Used)
Task Area Weekly Time (Est.)
Inbox/Admin 3–4 hrs
Podcast 2 hrs
Helix Startup Tasks 3–5 hrs
Job Applications 4 hrs
Content/Blog 3 hrs
Reports & Planning 1–2 hrs
Total 15–20 hrs/week