Bookkeeper

Job Summary:
We are seeking a detail-oriented and reliable Bookkeeper to join our team. The successful candidate will be responsible for managing subcontractor records, handling payroll, overseeing accounts receivable and payable, monitoring accounts email, processing invoices in Xero, and reconciling monthly statements. This role requires excellent organizational skills, a high level of accuracy, and experience with cloud-based accounting systems, particularly Xero.

Key Responsibilities:

Subcontractor Management:
Verify and maintain accurate subcontractor records and compliance documentation.

Track subcontractor invoices and payment schedules.

Payroll Processing:
Prepare and process payroll accurately and on time.

Maintain employee payroll records, leave balances, and ensure compliance with relevant regulations.

Coordinate with HR and management for updates related to payroll.

Accounts Receivable:
Create and send invoices to clients using Xero.

Monitor receivables and follow up on outstanding payments.

Record incoming payments and allocate to appropriate accounts.

Accounts Payable:
Review and process supplier and subcontractor invoices.

Schedule and execute payments ensuring accuracy and timeliness.

Reconcile supplier statements and resolve discrepancies.

Bank and Statement Reconciliation:
Reconcile bank and credit card statements with accounting records.

Investigate and resolve discrepancies promptly.


Email and Communication:
Monitor and manage accounts-related emails.

Respond to queries from clients, suppliers, and internal teams professionally.

General Bookkeeping:
Maintain accurate and up-to-date financial records.

Assist with monthly and year-end reporting as required.

Qualifications & Requirements:
Proven experience as a Bookkeeper or in a similar accounting role.

Strong knowledge of Xero accounting software.

Experience in payroll processing, accounts receivable, and accounts payable.

Strong attention to detail and accuracy.

Excellent time-management and organizational skills.

Good communication skills and the ability to handle confidential information.