ADMIN VA

Job Title: Admin Virtual Assistant
Company: HandyLink LLC
Location: Remote
Type: Full-Time (40 hours/week)
Updated: May 2025

About the Role
HandyLink LLC is seeking a full-time Admin Virtual Assistant to handle daily operations across lead monitoring, weekly client reporting, video editing, ad setup, and CRM automations. You will be directly supporting our advertising and operations team, ensuring all backend tasks are delivered accurately and on time. The ideal candidate is detail-oriented, tech-savvy, and can follow checklists and processes without needing constant supervision.

Key Responsibilities
? 1. Daily Missed Call Reporting (Google LSA)
Log into Google Local Services (LSA) dashboard daily.

Filter for uncharged calls under 30 seconds (phone only).

Format and send a missed call report via SMS to the manager by 12:00 AM EST each day.

???? 2. Weekly Client Reports
Every week, compile performance reports across:

Google Ads

Google Local Services


Facebook Ads

Track spend, total leads (charged + uncharged), CPL, pending credits, and conversion activity.

Format reports using a template (Google Doc or Canva), export as PDF, and send via SMS by Sunday 6:00 PM EST.

???? 3. Weekly Video Edits
Edit 3–5 short-form marketing videos weekly using CapCut.

Add subtitles, branding (logo), and call-to-action overlays.

Export in 1080p and upload to Google Drive.

Deliver completed batch every Wednesday EOD via SMS.

???? 4. Facebook Ads Setup for New Clients
Duplicate winning ad templates and customize with:

Business name, service area, offer, and phone number

Launch ads under the correct Meta account.

Notify manager via SMS when the ad is live.

???? 5. GoHighLevel (GHL) Form Integration & Facebook Lead Automation
Copy lead form questions from Facebook Instant Form.

Rebuild inside GoHighLevel with identical fields.

Set up automation:

Client notifications

SMS/email follow-ups

CRM pipeline routing

Test the entire flow and confirm proper webhook integration.

Schedule
Full-Time: 40 hours/week

Daily Check-ins: Required (flexible as long as task deadlines are hit)

Key Deadlines:

Missed Call Report: Daily by 12:00 AM EST

Video Edits: Wednesday by EOD

Weekly Client Reports: Sunday by 6:00 PM EST

Tools You'll Use
Google Local Services

Google Ads

Meta Ads Manager

GoHighLevel

CapCut

Canva / Google Docs

SMS (Phone-based updates to manager)

What We’re Looking For
Experience in admin, digital marketing, or operations

Strong attention to detail

Fluent in English

Capable of following structured SOPs

Reliable and available consistently for 40 hours/week

Self-starter who communicates clearly and meets deadlines