Executive Virtual Assistant (GHL + Social Media | $7–$9/hr | Long-Term | CST Hours)

Job Title:
Executive Virtual Assistant (GHL + Social Media | $7–$9/hr | Long-Term | CST Hours)



Are you a highly organized, tech-savvy VA looking for a stable long-term role with a U.S. business?

We’re hiring a full-time Executive Virtual Assistant to support the CEO of Select Auto Parts & Sales, Inc., a growing, Black woman-owned auto recycling and used parts company based in Milwaukee, WI.

We are one of the only indoor auto parts recyclers in the region and are deeply committed to sustainability, community, and workforce development.

This is a high-trust, high-impact role where you’ll help manage the CEO’s inbox, support key projects, assist with marketing and CRM workflows, and bring structure to a fast-paced team.



What You’ll Be Doing:

Executive Support
• Manage the CEO’s inbox: sort, flag, draft responses, and escalate important items
• Schedule meetings, manage reminders, prepare reports or SOPs
• Attend internal meetings and track action items

Operations & Admin
• Track and assign team tasks using Asana
• Organize files, maintain documentation, and follow up with team
• Light bookkeeping using QuickBooks (basic data entry only)
• Help prepare docs for grant applications or contracts

CRM & Customer Response
• Use GoHighLevel (GHL) to tag leads, trigger automations, and monitor funnel responses
• Respond to customer inquiries for auto parts or junk cars using templates

Marketing Support
• Post on Instagram/TikTok using pre-made videos or content
• Repurpose video clips into Reels/Shorts
• Send simple emails (e.g., thank-you, follow-ups) through GHL or Constant Contact
• Track and request Google reviews

You’re a Fit If You:
• Are available to work at least 6 hours/day during U.S. Central Time (CST)
• Are a self-starter who takes initiative and communicates clearly
• Have supported a CEO/founder or managed high-level projects
• Are organized, reliable, and love improving systems
• Enjoy variety: email, CRM, marketing, and admin



Bonus Points If You Have:
• Experience with GoHighLevel, Canva, QuickBooks, Constant Contact
• Background in auto, service-based, or eCommerce businesses
• Experience coordinating social media, sales, or customer service


Compensation & Benefits:
• Full-time (35–40 hours/week)
• $7–$9/hour USD, depending on experience
• Paid weekly via PayPal
• Performance bonuses possible
• Paid U.S. holidays after 90 days
• Long-term opportunity with room to grow


Important:
We use Hubstaff with screenshots enabled for time tracking. This is non-negotiable. Please only apply if you’re 100% comfortable with this requirement.



To Apply (Follow These Steps Exactly):
1. Change the subject line to:
“I Want to Be Your EVA at Select Auto Parts in Milwaukee”
2. Answer this in 2–3 sentences: Why is this role perfect for you?
3. Include the following:
• 3 specific challenges you’ve helped a CEO solve
• 1–2 minute video introduction (Loom or Google Drive link)
• Your resume + OnlineJobs.ph profile link
• A short writing sample (email, SOP, or summary)
• List of tools you’ve used (GHL, Canva, QuickBooks, etc.)
• Your preferred working hours in CST
• Confirm you are comfortable using Hubstaff with screenshots enabled
• Bonus: Have you ever had a trial contract ended early? If yes, share why

Bonus Step – Required for Shortlisting:

After submitting your application, please complete a free DISC Personality Test at the link below:
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Take the test, then upload or link your results (PDF or screenshot) with your application.

We use this to better understand your working style and ensure we’re aligned in how we communicate and work as a team.


Note: Shortlisted candidates will receive a paid test task before moving to a full trial week.

We look forward to working with someone who wants to grow with us!