Client Support & Admin Assistant for Gut Healing & Wellness Program (Part-Time, Per Client, Long term potential)

I run a gut healing and overall wellness program and am looking for a reliable, detail-oriented assistant to help manage the behind-the-scenes client experience.
This position is part-time and based on client volume, with strong potential to grow into a full-time, long-term role as the practice expands.

This is not a clinical or coaching role — you won’t be writing protocols or giving health advice. You’ll be supporting client onboarding, progress tracking, light content creation, and overall client communication.

Tasks Include:
Onboarding new clients using Practice Better (or a similar wellness platform), including setting up intake forms when needed

Sending forms, lab kit instructions, and reminders

Tracking supplement and lab kit progress

Scheduling consults based on my calendar availability

Sending occasional check-ins using templates I provide

Updating a progress tracker (Google Sheet or internal dashboard)

Content Creation Support:
I may also request wellness-related handouts or client-friendly guides after consults — such as snack lists, pantry guides, or short wellness explainers.
These are usually based on a client’s needs, and I’ll provide the direction or bullet points. If you have experience creating wellness content or formatting simple health resources in Canva or Google Docs, please share examples.

Required Content Skills:
You should feel confident writing basic wellness content in clear, client-friendly language.

Examples include:

1-page gluten-free or dairy-free snack guides
Beginner wellness explainers (e.g., “What is leaky gut?”)
Pantry recommendations or meal ideas based on dietary restrictions

Design skills are not required, but clean formatting and well-organized writing is important. Canva or Google Docs proficiency is a plus.

Ideal Candidate:
Experience supporting coaches or wellness professionals (functional, holistic, or integrative health preferred)

Familiar with Practice Better or similar platforms
Strong written and spoken English; professional, kind communication

Most communication will be via email, with occasional voice or phone check-ins if needed
Tech-savvy, dependable, and respectful of client privacy

Comfortable learning new tools and systems quickly

Schedule & Compensation:
Part-time role (estimated 5–10 hours/week to start)
Pay is based on client enrollment: $30–$40 USD per client, depending on task volume
Fewer clients = less workload; busier seasons = more hours

Strong potential to grow into a steady part-time or full-time role as the practice expands
Weekly or biweekly payments can be arranged based on your preference

To Apply, Please Include:
A brief summary of your experience in wellness or client support
Whether you’ve used Practice Better or a similar platform
Your time zone and weekly availability
Please share 1–2 examples of how you’ve supported a wellness or health-related business.
This could be in a short paragraph, a link to a sample, or a quick note about what your role looked like.