Executive Virtual Assistant (EVA)

We’re looking for a highly organized, proactive, and detail-oriented Virtual Assistant to join our team and provide day-to-day support across business, client, and personal workflows. This role is ideal for someone who thrives in a fast-paced, dynamic environment and can juggle multiple responsibilities with precision.

Key Responsibilities:

Administrative & Organizational Support

Manage emails, calendars, and scheduling across multiple time zones.

Use Asana to track tasks, deadlines, and shifting priorities.

Review meeting videos/transcripts and turn them into actionable to-dos.

Assist with data entry and ensure accuracy in business systems.

Research, Reporting & Presentation Support

Generate and monitor performance reports and KPIs.

Research and design high-quality PowerPoint presentations.

Source data and visuals to enhance reporting and communication.

Personal & Family Support

Book travel, coordinate appointments, manage insurance claims.

Organize personal/family records and digital files.

Communication & Client Support

Manage communication via email, Slack, and LinkedIn.

Draft professional correspondence and support client-facing materials.

Submit invoices, track deliverables, and manage timelines.

Operational & Process Improvement

Identify ways to streamline operations and improve workflows.

Stay curious, adaptable, and open to learning new tools and systems.

Tools You Must Know (or Be Ready to Learn Quickly):
Asana, Shopify, G-Suite, ChatGPT, Slack, Avoma (or similar notetaker), Google Analytics