Marketing Admin coordinator

Job Title: Marketing Administrative Coordinator

Position Overview:
We are seeking a highly organized and tech-savvy Marketing Administrative Coordinator to support our Proposal and Pursuits Team, as well as the CEO. This role requires a self-starter with strong attention to detail, excellent time management, and the ability to juggle multiple responsibilities in a fast-paced environment.

Key Responsibilities:

Proposal & Marketing Support
   •   Assist the Proposal and Pursuits Team in preparing, formatting, and submitting proposals
   •   Create and manage forms, charts, and visual content using tools like Canva and Microsoft Office
   •   Conduct data entry and ensure accuracy across marketing databases and forms
   •   Support creation of visually appealing and data-driven presentations and dashboards

Executive & Administrative Support
   •   Assist the CEO with calendar management, scheduling, travel arrangements, and expense tracking
   •   Conduct research and prepare briefings or reports as requested
   •   Organize and manage digital files and folders using SharePoint and Microsoft Drive
   •   Support administrative operations, including email management and document creation

Systems & Tools Expertise
Applicants must be comfortable working across a range of platforms and will be asked to self-rate (0–10) their expertise in the following systems:
   •   Asana (project management)
   •   Microsoft Outlook (scheduling/email)
   •   Microsoft Forms
   •   Microsoft Word, Excel, PowerPoint, and SharePoint
   •   SurveyMonkey
   •   Microsoft Drive & cloud-based file management
   •   Google Sheets or Excel dashboards (including visual analytics and pivot tables)
   •   Canva
   •   Other digital collaboration and reporting tools

Qualifications:
   •   2–3+ years of experience in a marketing, executive admin, or business operations support role
   •   Strong proficiency in Microsoft and Google Workspace tools
   •   Demonstrated ability to create professional reports, dashboards, and visuals
   •   Excellent verbal and written communication skills
   •   Highly resourceful, proactive, and capable of handling confidential information with discretion
   •   Able to prioritize tasks and meet deadlines in a fast-paced environment
   •   Strong critical thinking and problem-solving ability

Preferred Traits:
   •   Detail-oriented and organized
   •   Strong multitasker and follow-through
   •   Comfortable receiving direction and pivoting when priorities shift
   •   Familiarity with proposal development or marketing in professional services is a plus

We will prioritize interviewing those who send an email to Events in. Year ---------- in all caps Marketing Admin coordinator. Please include your résumé and Online pH profile. Also a short introduction video. You can also send any materials or documents that you have created. Also, please send your ratings of expertise.
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