Virtual Admin Assistant

Job Title:Administrative Assistant
Location:Remote (Must support USA Pacific Standard Time)
Hours:
Training: 8:00 AM – 5:00 PM PST
Post-Training: Potential shift to 1:00 PM – 9:00 PM PST (based on business need and performance)

About Us

Cedars Group manages a growing portfolio of 46+ fast-food franchise locations across California, Oregon, and Arizona. Our fast-paced, high-growth environment is grounded in a mission to "Elevate People and Communities" through operational excellence and values-driven leadership.

Our Core Values

Hustle & Execute – Be a self-starter. Take initiative. Deliver dependable, high-quality work.
Lead With Principle – Keep your word. Uphold strong ethics. Take extreme ownership.
Team Over Self – Practice humility. Support others. Communicate constructively.
Bring Passionate Energy – Be enthusiastic. Radiate positivity. Motivate and uplift your team.

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Position Summary

The Administrative Assistant will play a vital role in supporting HR, payroll, and general operations across our remote and in-store teams. This role requires proactive communication, attention to detail, and a strong sense of accountability to keep our internal functions running smoothly.

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Key Responsibilities

* Prepare, edit, and format professional documents including correspondence, reports, and presentations
* Review employee documentation such as write-ups, raise requests, and promotions/demotions
* Assist in bi-weekly payroll processing and related administrative tasks
* Manage and organize digital filing systems and records
* Check, prioritize, and respond to emails professionally and promptly
* Support the HR team with onboarding, compliance, and other administrative needs
* Coordinate virtual and in-person meetings and company events
* Prepare recurring reports as scheduled and requested
* Perform other daily administrative tasks as assigned

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Qualifications

* Proven experience as an Administrative Assistant or in a similar administrative support role
* Proficient in Microsoft 365 (Word, Excel, Outlook, PowerPoint, Teams)
* Proficient in Google Workspace (Docs, Sheets, Drive, Gmail, Calendar)
* Excellent verbal and written communication skills
* Strong time management and organizational skills
* Ability to multitask and prioritize in a fast-paced, deadline-driven environment
* High attention to detail and accuracy
* Demonstrated discretion and ability to maintain confidentiality
* High school diploma required; Associate’s or relevant certification is a plus