Executive Assistant

???? Executive Assistant (Philippines-Based) – Task Management, Client Communication, and Financial Tracking
We are seeking a highly organized, detail-oriented, and analytical Executive Assistant to join our team remotely from the Philippines. This is a full-time, high-responsibility role supporting two busy executives and playing a key role in the operational heartbeat of our marketing agency. We have 2 Marketing Agencies that intertwine - Guerrilla Marketing which serves all Businesses, and Shed Geek Marketing which is dedicated to the Portable Buildings & Shed Industry.

???? What You’ll Be Doing:
????? Administrative & Task Management
Manage and track daily tasks, priorities, and follow-ups for our leadership team

Organize and update SOPs and checklists for internal processes

Own the calendar: Schedule and coordinate meetings, follow-ups, and internal team check-ins

???? Client Communications
Draft and send professional emails on behalf of executives (you’ll communicate as us)

Follow up with clients, vendors, and internal tea ---------- mbers as needed

Set appointments with leads or clients using tools like Calendly and Go High Level

Respond to basic client questions or reroute requests to the right tea ---------- mber

????? CRM Migration Support
Pull raw data from our previous CRM system and organize it into structured spreadsheets

Work closely with our Go High Level experts as they build our new internal CRM system

Tag tasks that can be automated, and coordinate with the GHL team to implement them

???? Financial Tracking & Spreadsheet Mastery
Create, manage, and update spreadsheets that:

Track total revenue per client

Analyze which services generate the most income

Break down internal costs (hourly/salary labor per project)

Calculate true profit margins per service and per client

Track monthly recurring revenue (MRR), payroll, and operational expenses

You must be fluent in spreadsheet logic and formulas — think SUMIFS, VLOOKUP, Pivot Tables, and Conditional Formatting.

? What We’re Looking For:
Strong written and spoken English

Proficiency in Google Sheets / Excel

Experience with CRM platforms (Go High Level experience is a huge bonus)

Strong business acumen: ability to interpret financial data and summarize key insights

Ability to take initiative, stay proactive, and prioritize tasks without constant supervision

Highly organized, punctual, and deadline-driven

???? Bonus (but not required):
Experience in digital marketing, sales pipelines, or agency operations

Familiarity with tools like Slack, Asana, Trello, Zoom, and Loom

Background in virtual assistant roles for U.S.-based teams

???? Work Hours & Compensation:
Full-time position (minimum 30–40 hours/week)

Must have some overlap with U.S. Central Time (CST)

Competitive monthly salary based on experience and skill set

???? Why Join Us?
We are a fast-growing Shed Specific Marketing Agency in the United States that values honesty, efficiency, creativity, and clear communication. You’ll be working directly with the founders, helping grow and refine systems, and becoming a key part of our success story.