Executive Assistant

We are looking for a highly organized, proactive, and resourceful Executive Assistant to support our leadership team and ensure seamless day-to-day operations. This is a dynamic role that combines traditional executive support with responsibilities across communication, marketing, business development, and personal assistance.

Key Responsibilities:

Administrative Support
-Manage and organize high volumes of emails, including drafting responses, filtering spam, and prioritizing important communications
-Provide full calendar management including scheduling appointments, organizing events, and resolving scheduling conflicts
-Data Entry and Document Management
-Input data into CRMs, spreadsheets, and databases with accuracy
-Organize and maintain digital files, documents, and cloud-based systems

Executive and Client Relations
-Draft and send thank-you notes, follow-ups, and professional correspondence
-Coordinate client gifting: researching, ordering, and customizing gifts for holidays, milestones, or appreciation
-Send personalized cards/messages with a branded and thoughtful approach
-Survey and Employee Engagement
-Monitor survey responses and provide insights through summary reports
-Manage employee records, birthdays, anniversaries, and recognition programs
-Coordinate internal celebrations and engagement activities

Marketing and Communications (IMPORTANT)
-Schedule and manage posts on social media platforms; monitor engagement and handle messages/comments
-Write, edit, and publish content including blogs, newsletters, and social media posts
-Create and manage email campaigns; track performance and suggest optimizations

Business Development (IMPORTANT)
-Conduct research and data scraping for lead generation
-Initiate and maintain outreach through email, social media, and calls
-Assist with moving leads through the sales funnel via follow-ups and CRM tracking

Project and Personal Assistance
-Support ongoing business and personal projects by tracking timelines and deliverables
-Handle personal errands like booking appointments, managing to-do lists, and purchasing gifts or supplies

Qualifications and Requirements:
-Proven experience as an Executive Assistant or in a similar administrative role
-Exceptional written and verbal communication skills
-Strong attention to detail and organizational skills
-Experience with email platforms, social media tools, and CRM systems
-Tech-savvy: proficient in Google Workspace, Microsoft Office, and cloud-based file management
-Marketing experience including social media, email marketing, and content writing is highly preferred
-Lead generation and sales outreach experience is highly preferred
-Ability to work independently and handle multiple tasks with discretion and efficiency
-A proactive mindset with the ability to anticipate needs and offer solutions
-Bachelor’s degree or relevant certification preferred