Administrative Assistant

Job Title: Administrative Assistant

Location: New York, NY

Company Overview:

Safety Net Solutions is a premier provider of integrated solutions that bridge the worlds of occupational therapy and custom carpentry. Founded by Kyle Bannan, a Licensed Occupational Therapist, Licensed & Insured Contractor, and Certified Aging in Place Specialist, our company offers a unique approach to meet the diverse needs of our customers.

With over 15 years of experience in various healthcare settings, including acute care, rehab facilities, and outpatient clinics, Kyle has a deep understanding of ergonomic design and comprehensive injury prevention strategies. Prior to establishing Safety Net Solutions, Kyle served as a Clinical Injury Specialist for a leading private healthcare company in New York, delivering exceptional ergonomic services and ensuring safe working environments.

What sets Safety Net Solutions apart is our seamless integration of Kyle's extensive occupational therapy background with his expertise in residential and commercial construction. Drawing from 12 years of experience as a contractor in a family business, our team possesses a comprehensive knowledge of building practices and industry standards.

At Safety Net Solutions, we are committed to providing our clients with practical and efficient solutions tailored to their unique requirements. Whether it's creating accessible and inclusive spaces or implementing ergonomic design principles, we take pride in delivering superior results that enhance safety, functionality, and overall well-being.

Our mission is to be a trusted partner in helping individuals and businesses create environments that promote safety, independence, and optimal performance. With our multidisciplinary approach and unwavering dedication to client satisfaction, Safety Net Solutions is poised to make a meaningful difference in the lives of our customers.

Job Description:
We are seeking a highly motivated and organized Administrative Assistant to join our team in New York. This role will be responsible for providing support in various areas, including operations, marketing, finance, and company communication. The ideal candidate should be detail-oriented, possess strong communication skills, and be able to handle multiple responsibilities in a fast-paced environment.

Responsibilities:

Operations:
-Maintain inventory records, monitor stock levels, and coordinate with suppliers to ensure timely procurement of materials.
-Schedule and coordinate job assignments, ensuring efficient resource allocation and adherence to project timelines.
-Assist in preparing estimates, proposals, and pitches for potential clients, ensuring accuracy and timely delivery.
-Collaborate with cross-functional teams to streamline operational processes and identify areas for improvement.

Marketing:
-Coordinate and execute marketing initiatives, including campaign planning, content creation, and social media management.
-Manage social media platforms (Facebook, Instagram, YouTube, LinkedIn, etc.) by creating engaging content, scheduling posts, and monitoring analytics.
-Support the development and implementation of marketing strategies to drive brand awareness and lead generation.
-Conduct market research and analysis to identify customer needs, trends, and competitive landscape.
-Assist in organizing and coordinating events such as promotional activities.
-Assist in maintaining the company website, ensuring up-to-date content and a user-friendly experience.
-Support the development of marketing collateral, presentations, and other communication materials.

Finance:
-Perform bookkeeping tasks, including recording financial transactions and maintaining appropriate spreadsheets.
-Handle accounts receivable activities, such as generating and sending invoices, tracking payments, and following up on outstanding balances.
-Assist with financial tasks, such as budget tracking, expense reporting, and invoice processing.
-Ensure accurate and timely financial record-keeping.

Qualifications:
-Prior experience in operations, marketing, finance, or a similar role is preferred.
-Strong organizational and time management skills, with the ability to prioritize and meet deadlines.
-Excellent English written and verbal communication skills.
-Proficiency in MS Office Suite and familiarity with marketing tools/platforms.
-Experience in managing social media platforms (Facebook, Instagram, YouTube, LinkedIn, etc.).
-Basic understanding of financial processes and ability to handle bookkeeping and accounts receivable tasks.
-Ability to work independently as well as collaboratively in a team environment.
-Attention to detail and problem-solving skills.

Job Type:
-Full Time or Part Time

Hours:
-To be discussed

Please submit your resume, along with a cover letter detailing your relevant experience and why you are interested in this position.


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