Virtual Assistant for UK Property Admin – Must Have Lettings or Legal Experience

Your Core Responsibilities
• Preparing tenancy agreements and checking tenant documents
• Drafting and sending legal tenancy notices such as Section 8, and (if applicable) Section 21
• Helping prepare court-related bundles, including money claims and possession paperwork
• Tracking rent payments, logging receipts, and sending reminders to late-paying tenants
• Filing and editing PDF documents (I use Nitro but any equivalent is fine)
• Coordinating basic repairs and obtaining quotes
• Keeping property records organised using OneDrive, Word, Excel, and OneNote
• Templates and guidance will be provided for tenancy notices, email replies, and rent tracking
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???? You May Also Help With:
• Writing to the council regarding council tax liability
• Tracking expiry dates for gas safety certificates and electrical inspections
• Preparing emails to management companies (e.g., service charge or building queries)
• Comparing prices to find cheapest building insurance
• Assisting with basic bookkeeping tasks (e.g., recording expenses in spreadsheets)
• Organising or sorting photos for social media or property listings
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? Essential Requirements
• Experience working with UK landlords, letting agents, or tenancy documentation
• Strong written English and confident drafting professional replies to tenants and third parties
• Familiarity with legal notices (e.g., Section 8, Section 21, or similar)
• Able to use a PDF editor and help me if needed (I currently use Nitro)
• Highly organised and responsive — able to manage tasks and deadlines with minimal supervision
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???? To Apply (Please Follow Instructions)
Use the subject line: Tenant Ready
Please include in your reply:
1. A short summary of your relevant experience with lettings or legal admin
2. Whether you’ve prepared Section 8, Section 21, or other legal notices
3. Your preferred PDF editor, and whether you can help teach me how to use it
4. A professional response to this tenant message:
“Hi, the extractor fan in the bathroom isn’t working and there’s mould again. Please fix this.”
Applications that do not follow these instructions or use the wrong subject line will not be considered.
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???? Job Details
• Part-time to start (approx. 10–15 hours/week), with potential to increase
• Flexible hours, but some overlap with UK time preferred
• Rate: Please state your expected hourly rate in PHP. I am open to considering rates up to PHP 400/hour (approx. £5/hour), depending on experience and skills.
• Start Date: Immediate
• Trial Period ? Add to bottom of “Job Details”:
o Trial: The first 2 weeks will be a paid trial to assess fit