General Virtual Assistant

We are seeking a dedicated and versatile Virtual Assistant to provide comprehensive support to a client in the skincare and MML industry. The ideal candidate will be adaptable and proficient in a variety of tasks, ranging from general administrative duties to industry-specific responsibilities such as content creation, research, client coordination, and document design.

This permanent part-time role, operating three days a week (Tuesday, Wednesday, and Friday for 8-hour days), offers the strong likelihood of transitioning to a full-time position and requires a proactive individual driven to offer support, ideas, and initiatives aligned with the client's business goals.

Key Responsibilities:
General Administrative & Organizational Support: Managing digital files and emails, setting up and utilizing task management (like Go High Level) and Google Drive, handling data entry, and creating Standard Operating Procedures (SOPs).

Client Communication & Coordination: Responding to emails and DMs, managing calendars and scheduling client bookings (including setting up booking questions and payment systems like Calendly), and coordinating client gifts and communications.

Marketing & Content Assistance: Assisting with content creation and scheduling for social media (including Instagram and Facebook groups), basic graphic design for promotional materials, hashtag research, engaging with online communities, and supporting email marketing efforts (planning, creation, scheduling, and list growth).

Lead Generation & Nurturing: Engaging with potential leads across platforms (DMs, comments, new followers), tracking leads, managing lead magnet distribution, and implementing nurturing sequences.

Basic Website & Systems Management: Making updates to website content (images, text, promotions), managing booking system events and availability, and assisting with the setup and maintenance of online course platforms.

Event & Project Coordination: Assisting with the logistics for online and virtual events, including travel coordination, Zoom setup, and Facebook event creation.

Basic Financial Administration: Following up on late invoices, performing bank reconciliations, and entering invoices into accounting software.

Client Workflow & Onboarding Support: Creating digital forms, assisting with new client onboarding processes, and managing client accountability procedures.

Pre-requisites:

Go High Level
Basic Xero knowledge
Your own Canva Pro and video creation app accounts
Understanding of social media algorithms (eg: hashtags, trending audios, tags, CTAs, etc.)
Exceptional English speaking skills
High attention to detail and organisation
Experience as a PA/EA
Exceptional English spelling, grammar and writing skills
Experience as a VA
Experience working with a variety of CRM programs
Experience with Notion, loom, Email marketing, signal
Excellent time-management
Willingness to learn
Copy-writing skills

Desirable:
Event management skills

Rate of Pay: 246 Pesos per hour.

Hours:
8 hours a day x 3x a week Tuesday, Wednesday, and Friday (Australian Timezone) **hours are negotiable

Incentives:

13th-month bonus.
6-weekly KPI Bonus (10% of your week’s pay as a bonus).

Should you be interested kindly fill out the application form: ---------- /appgWJZPZOmqW3xQl/pagX70SRLuI0D6zJq/form and put GVANAT at the position and send a message once done so that we can proceed to initial screening.

Note: Applicants who answered the application form will be prioritized