Virtual Executive Assistant / Founder's Associate

About Me & My Business

I am the founder of a specialized revenue operations and go-to-market agency. Unlike traditional agencies, I run an intentionally lean operation where I work directly with select high-value clients while leveraging a network of skilled subcontractors for specialized work.

My agency operates at the cutting edge of AI implementation in the go-to-market space, developing innovative strategies and solutions that help B2B companies optimize their revenue operations. I'm selective about the clients I work with, focusing on quality over quantity and maintaining a professional, high-impact approach to every engagement.
This role represents a unique opportunity to join a forward-thinking business that's embracing the future of work. You'll gain exposure to advanced AI applications in business, work with industry-leading clients, and have the chance to significantly shape our operational systems as we grow.



About the Role

I'm looking for a highly capable, tech-savvy assistant who can help me optimize my workflow and reclaim valuable time. This role focuses on creating and maintaining efficient systems, ensuring nothing falls through the cracks, and proactively managing administrative aspects of my business and personal life.
The ideal candidate is detail-oriented, comfortable with technology, and able to build and maintain organizational systems with minimal oversight.
I value long-term professional relationships and am looking for someone who wants to grow with the business over time. For the right candidate, there's potential for increased responsibilities and compensation as we continue to expand.

What You'll Do


Email & Social Media Management

Ensure no important email gets missed or goes unanswered
Create and maintain an "inbox zero" system
Unsubscribe from unnecessary newsletters and organize remaining ones by category
Develop and implement email filters and organization systems
Manage LinkedIn inbox and communications
Screen and prioritize connection requests and messages

Financial Management

Process invoices and follow up with clients for payments
Track accounts receivable and manage payment timelines
Manage and categorize expenses
Process receipts and maintain financial documentation
Assist with basic bookkeeping tasks
Prepare expense reports as needed

Meeting & Project Support

Extract action items fro ---------- eting call transcripts
Organize and track tasks in project management tools
Follow up on action items and commitments
Prepare materials for upcoming meetings

Digital Organization

Set up and maintain a structured Notion workspace
Document and improve processes and workflows
Ensure information is easily accessible and logically organized
Create templates and systems for recurring workflows

Content Management

Build and maintain a content calendar
Basic content creation and editing for podcasts and other media
Prepare and edit audio/video content using simple editing tools
Organize content assets and resources
Track publication schedules and deadlines
Help coordinate content creation process

What I'm Looking For

Technical Proficiency

Strong comfort with technology and ability to learn new tools quickly
Experience with productivity tools like Notion, project management software, and email management systems
Ability to troubleshoot technical issues independently
Willing to optimize various systems and automate processes where possible

AI Fluency

Experience leveraging AI tools to enhance productivity and work quality
Ability to effectively use tools like Claude, ChatGPT, and other AI assistants
You'll have access to paid AI accounts and should maximize their utility

Exceptional Organization & Attention to Detail

Meticulous approach to organizing information and managing tasks
Ability to create and maintain sustainable systems
Strong eye for detail, especially when handling financial matters
Commitment to ensuring nothing falls through the cracks

Independence & Initiative

Able to work with minimal supervision while maintaining clear communication
Proactive in identifying needs and implementing solutions
Consistently reliable and responsive
Takes ownership of assigned areas

Adaptability & Problem-Solving Skills

Quick to adapt to changing priorities
Creative approach to solving challenges
Resourceful when facing new situations
Eager to improve processes and systems

What I Offer

Competitive compensation based on experience and skill level
Personal mentorship and training on advanced AI techniques and workflows
Opportunity to develop high-demand skills in AI implementation and automation
Flexible working hours with some overlap with Central European Time (CET)
Long-term, stable working relationship for the right candidate
Exposure to cutting-edge AI tools and technologies
Professional growth opportunities as the business expands
Monthly internet/technology stipend
Paid time off for major holidays
Potential for increased hours and responsibilities over time

Application Process
Please send a Loom video (5 minutes max) that includes:

A brief introduction about yourself
What you were able to find out about me through your research
What specifically interested you about this role
Where you believe you can add the most value based on your experience and skills